aeis llc
Office Manager / Administrative Assistant
SOUTH PLAINFIELD, New Jersey
No sponsorshipDetected 33 days ago
ExcelQuickBooksProcess ImprovementProcurementResearchLeadershipCommunicationOrganizational SkillsAccounts Payable
About the role
- We value craftsmanship, teamwork, and continuous improvement, and we invest in the people who share those values.
- Here, your career is a path - not a position.
- The ideal candidate is a reliable problem-solver who can balance traditional office management with foundational procurement processes.
Responsibilities
- Document Control: Organize and maintain physical and digital filing systems, ensuring all records are easily accessible and up-to-date.
- General Support: Perform essential office duties including scanning, copying, mail distribution, and event management (planning & coordinating company wide events)
- Process Improvement: Identify and implement ways to streamline office workflows and administrative procedures.
- Supply Management: Monitor and maintain inventory levels for project related equipment and consumables, office supplies, kitchen essentials
- Organizational Skills: Exceptional ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
- Our work supports infrastructure, innovation, and the future of our communities.
- AEIS professionals grow into QA Leads, Technical Specialists, and Project Leaders who shape the future of construction quality.
- This role is designed for a detail-oriented professional who excels at multitasking and enjoys a "hands-on" environment.
- You will be responsible for ensuring the office runs smoothly, providing high-level administrative support, and managing procurement / vendor relations.
Requirements
- Strong familiarity with Microsoft Excel and QuickBooks (or a proven ability to learn basics of financial software quickly).
- Software Proficiency: Strong familiarity with Microsoft Excel and QuickBooks (or a proven ability to learn basics of financial software quickly).
Nice to have
- Bachelor's degree in Business Administration, Finance, or a related field preferred (or equivalent professional experience).
Skills
- Communication: Professional verbal and written communication skills with a focus on customer service.
- Attention to Detail: High level of accuracy in data entry and record-keeping.
- Equal Opportunity Employer
- Employment Authorization
- Applicants must be authorized to work for any employer in the United States.
- Professional verbal and written communication skills with a focus on customer service.
Benefits
- Qualifications Education: Bachelor's degree in Business Administration, Finance, or a related field preferred (or equivalent professional experience).
Company info
- At AEIS, we do more than inspect - we build confidence in the world around us.
- We are seeking a highly organized and proactive Office Manager / Administrative Assistant to serve as the operational backbone of our team.
Equal opportunity
- Employer
- AEIS is an equal opportunity employer and does not discriminate with respect to any term, condition or privilege of employment based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, military or veteran status, marital status, or status of an individual in any group or class protected by applicable federal, state, or local law.
- Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa at this time
- We are unable to sponsor or take over sponsorship of an employment Visa at this time
Visa & Work Authorization
- Applicants must be authorized to work for any employer in the United States.
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