Netflix
Admin Assistant, Ads Engineering
Los Gatos,California,United States of America · Full-time
Sponsorship not specified$80k-$149kDetected 20 hours ago
LogisticsProcess ImprovementLeadershipCommunicationCollaborationTime ManagementOrganizational Skills
About the role
- This role requires someone who is proactive rather than reactive, anticipating needs before they're asked, spotting scheduling conflicts before they happen, and keeping projects moving without needing to be chased.
- A successful Administrative Assistant is self-motivated, proactive, and a strong communicator who is flexible and able to make sound judgment calls in order to move quickly.
- This role requires a strong emphasis on organization, unwavering attention to detail, and a demonstrated ability to problem-solve.
Responsibilities
- Calendar & Coordination: Maintain complex, high-volume calendars for three Leaders, proactively resolving conflicts, prioritizing competing requests, and coordinating meetings across multiple time zones.
- Communication: Serve as a key point of contact for the team, communicating clearly and proactively with internal partners, cross-functional teams, and external stakeholders. Anticipate questions and get ahead of issues before they escalate.
- Meeting Management: Manage a large volume of internal meetings, team meetings, cross-functional syncs, and all-hands. Including scheduling, soliciting agenda items, note taking, time management, and tracking action items to closure.
- Digital Organization: Maintain Google Shared Drives, distribution lists, Google Groups, and Slack channels, ensuring the right people have access and the right information is easy to find.
- Confidentiality: Maintain the highest level of discretion with sensitive information, organizational changes, and leadership discussions.
- Cross-Functional Liaison: Partner with HR, Recruiting, Finance, and Facilities on administrative protocols, org changes, and operational needs, flagging inconsistencies to leadership proactively.
- Process Improvement: Continuously identify and implement workflow efficiencies to help the team scale and operate more smoothly.
- Team Culture: Support team-building activities and contribute to a welcoming, collaborative team environment.
- Maintain complex, high-volume calendars for three Leaders, proactively resolving conflicts, prioritizing competing requests, and coordinating meetings across multiple time zones.
- Manage a large volume of internal meetings, team meetings, cross-functional syncs, and all-hands.
Requirements
- Experience as an administrative or executive assistant supporting multiple leaders within a large, fast-paced, and/or rapidly scaling organization.
- A demonstrated track record of being proactive rather than reactive (someone who anticipates needs, flags issues early, and follows through without prompting).
- Excellent written and verbal communication skills, with the ability to communicate clearly and confidently across all levels of the organization.
- Proficiency in Google Suite (Drive, Docs, Sheets, Slides)
- familiarity with Slack.
Compensation
- $80k-$149k
Company info
- Hands-on offsite and event planning experience, including venue/vendor sourcing, budget coordination, agenda planning, and on-site logistics.
- Strong organizational skills and impeccable attention to detail, with the ability to manage competing priorities under pressure.
- Proficiency in Google Suite (Drive, Docs, Sheets, Slides); familiarity with Slack.
- Ability to maintain the highest level of discretion and confidentiality.
- Comfortable working on-site/hybrid, with flexibility to work across multiple time zones as needed.
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This listing is sourced directly from Netflix's careers page and normalized into a canonical job model.