broccolini

Project Administrative Assistant

Ottawa, Ontario

Sponsorship not specifiedDetected 20 days ago

AccountingLogisticsCommunicationCollaborationTime ManagementMentoringMicrosoft OfficeSharePoint

About the role

We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, disability status or veteran status.
Accommodations for applicants with disabilities are available at all stages of the recruitment process upon request.
Broccolini is a family-owned, single-source provider of construction, development and real-estate services.

In collaboration with the project team, the incumbent will ensure to deliver quality work, on time.
Manage meeting logistics and take clear, actionable meeting minutes (internal, client, and OAC meetings)
Maintain project directories, filing systems (SharePoint), and overall document control
Coordinate team activities and support project/site events as needed
Document Control & Systems (Procore, Bluebeam, Docusign, etc.)
Upload, organize, and distribute drawings and project documents to internal teams and subcontractors
Maintain accurate and up-to-date project records, including directories and logs
Assist with preparation, execution, and tracking of contractual documents (subcontracts, supplemental conditions, closeout documents)
Support document workflows using Procore, Bluebeam, Docusign, and related platforms
Maintain subcontract logs and ensure all documentation is complete and up to date

Minimum of 3 years' experience in a similar position, construction industry experience is considered an asset
Experience/very good understanding of accounting functions
Excellent knowledge of MS Office software
Ability to work within tight deadlines, strong time management skills and ability to prioritize in a dynamic and fast pace working environment
Follow up with subcontractors on outstanding requests, pricing (PCOs), and required documentation
Prepare and support monthly billing cycles, including progress draws and required documentation

Broccolini uses artificial intelligence (AI) tools to screen, select, and/or assess candidates during the recruitment process.
Broccolini thanks all interested applicants, however only those under consideration will be contacted.

Broccolini is a fast-growing company that offers a multi-market approach, a dynamic working environment, a competitive compensation program and excellent benefits such as:

Broccolini is a fast-growing company that offers a multi-market approach, a dynamic working environment, a competitive compensation program and excellent benefits such as:
Maternity Leave Top-Up
An active social & wellness committee

Broccolini is an equal opportunity employer and we are committed to creating a diverse and inclusive environment.
Our company caters to the industrial, commercial and residential markets in Canada.
Recognized for our quality workmanship, innovative technology, open collaboration, and exceptional standards, we offer a one-stop approach to the planning, development and construction of remarkable buildings.
The Project Administrative Assistant is an important part of the Construction project team and is responsible for providing administrative support, coordinating procedures, and ensuring all documents related to the Construction project are compliant.
Be part of our team and enjoy a dynamic environment that will enable you to grow with every project!

This listing is sourced directly from broccolini's careers page and normalized into a canonical job model.