Labella Associates

Operations Assistant

Rochester, New York, United States · Full-time

Sponsorship not specified$25k-$33kDetected 2 days ago

AccessibilityExcelLogisticsHRCustomer SupportLeadershipCommunicationTime ManagementPublic SpeakingMicrosoft Office

About the role

Assist with tracking expenses, processing invoices, and maintaining budget-related documentation.
Coordinate meeting logistics, events, and other divisional activities as needed.
Salary Range: $25.48-$32.70 per hour The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

This position provides administrative support to help ensure efficient office operations, accurate documentation, effective communication, and coordination of divisional activities.
Duties Maintain and organize divisional files, records, financial information and documentation to ensure accuracy, accessibility, and compliance with company standards Provide administrative support to divisional leadership, including scheduling meetings, coordinating calendars, making travel arrangements, and organizing meeting materials.
Review, proofread, and format correspondence, reports, presentations, and other business documents.
Collaborate with project teams and support departments, including Finance, Marketing, and Human Resources, to assist with divisional administrative needs.
Help maintain and improve administrative processes and procedures to support efficient operations.
Perform other administrative and operational duties as assigned.
Minimum of 1-3 years of administrative, office support, or operations experience.

Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Working knowledge of Excel, including creating and maintaining spreadsheets; experience with formulas, charts, or pivot tables is a plus but not required.
Bachelor's degree in business management or equivalent experience preferred

$25.48-$32.70 per hour The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.
Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance).

We are currently hiring a full-time (40 hours/week) Operations Assistant in our Rochester, NY office to support the Division Operations Lead and divisional leadership team with the day-to-day administrative and operational functions of the Transportation Division.

ender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or l

This listing is sourced directly from Labella Associates's careers page and normalized into a canonical job model.