davincischools

Operations Manager

El Segundo, California

Sponsorship not specifiedDetected 12 days ago

ExcelLogisticsVendor ManagementRoboticsLeadershipCommunicationCollaborationProblem SolvingOrganizational SkillsMicrosoft Office

About the role

Monitor and resolve space conflicts, ensuring shared-use areas such as gymnasiums, theaters, performance spaces, and classrooms are properly prioritized and utilized across multiple departments.
Meet regularly with site administrators to understand campus-specific goals, initiatives, and programming priorities, aligning space usage to meet those needs equitably.
Serve as the primary contact for Real to Real (R2R) to coordinate any requests for any filming projects requested that will require the use of any of the Da Vinci School facilities offered through our collaboration with R2R.

Provide scheduling support across all Da Vinci Schools, departments, and programs, as well as affiliated partner schools and district programs, in accordance with established agreements.
Support ongoing expansion of the scheduling platform to bring additional indoor and outdoor facilities online.
Oversee Facilitron WORKS orders, coordinating custodial, HVAC, AV, and security support for internal and external events.
Work directly with Facilitron engineers to identify and implement improvements to the WORKS order system, ensuring seamless coordination between Facilities and IT teams to meet event needs.
Maintain up-to-date training guides and submission protocols, including work order submission protocols, to improve system-wide efficiency and minimize scheduling errors.
Develop and maintain training documentation, guides, and protocols for both Facilitron S&R and WORKS.
Lead the planning, coordination, and execution of high-capacity external events, including multi-day regional athletic competitions, youth leadership conferences, robotics competitions, and partner-hosted community or corporate events.
Coordinate graduation and promotion ceremonies across all Da Vinci campuses in collaboration with partner school districts, ensuring seamless alignment of shared space usage, vendor setup (staging, sound, security, seating), staff assignments, signage, and guest flow.

Minimum three (3) years of progressively responsible experience in facilities operations, event management, rental/venue coordination, or a closely related field.
Experience managing vendor relationships and external stakeholders.
equivalent combination of education, training, and experience will be considered.
Facilitron experience strongly preferred.
Valid California driver's license and acceptable driving record.
May require possession of a valid First Aid and CPR certification issued by an authorized agency.
Working Conditions:
Environment:
This position works on site across multiple campuses. Frequent evening and weekend hours are required to support events, rentals, graduations, and athletic programs. The role experiences frequent interruptions and shifting priorities. The noise level varies from moderate (office environment) to loud (events and athletic programs).
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Sitting, standing, or walking for extended periods of time, including across multiple campuses and event sites.
Bending at the waist, kneeling, or crouching.
Reaching overhead and above shoulders to retrieve files and materials.
Seeing objects up close and at a distance, ability to read a variety of materials in print and on the computer.
Hearing and speaking to exchange information, in person and on the telephone.
We prioritize assembling a staff that reflects our student diversity.
Spanish-speaking a plus.

Facilitron (or comparable facility-scheduling and work-order platforms), including both Scheduling & Reservations (S&R) and WORKS modules.
Event planning and production, including vendor management, staging, audio/visual, security, seating, signage, and guest-flow logistics.
Municipal permitting processes, including special event permits, encroachment permits, and public-safety compliance.
Cost-proposal development and board-approved pricing structures, including insurance and liability requirements for facility rentals.
Strong working knowledge of electronic communication, calendaring systems, word processing, and spreadsheets.
General office equipment operations such as phones, copier, etc.
Strong time-management and organizational skills with the ability to prioritize multiple tasks.

This listing is sourced directly from davincischools's careers page and normalized into a canonical job model.