Hinge Health

Administrative Assistant

San Francisco-HQ · Exec

Sponsorship not specifiedDetected 48 days ago

LogisticsLeadershipCommunicationCollaborationProblem SolvingTime ManagementAdaptabilityOrganizational Skills

About the role

We are seeking a proactive and detail-oriented Administrative Assistant to enhance the efficiency and organization of our CFO, Finance leadership team and Chief Medical Officer.
Meeting Coordination: Handle meeting requests and logistics, ensuring timely communication and seamless execution of in-person and virtual meetings.
Event Management: Organize logistics for events, offsites, and dinners, including venue bookings, catering, and technical arrangements.

In this role, you will support executives by streamlining their workflow, optimizing their time, and ensuring organizational goals are met.
You will collaborate closely with Executive Assistant, Administrative Assistants and Workplace to ensure smooth daily operations.
Your contributions will directly impact the team's productivity and create a more efficient work environment.
Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively.
Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service.
Calendar Management: Independently manage senior executives' calendars, schedule meetings efficiently, and resolve conflicts proactively.
Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing.

4+ years of experience as an Administrative Assistant, supporting teams or mid-level executives.
4+ years of proficiency in Google Workspace (Docs, Sheets, Calendar).
4+ years of experience coordinating complex travel arrangements, managing expenses, and overseeing meeting logistics.

Meticulous Attention to Detail: Consistently produces high-quality, accurate work in communications, meeting logistics, and expense tracking.
Exceptional Time Management: Effectively prioritizes multiple tasks to meet deadlines.
Resourceful Problem-Solving: Proactively addresses logistical challenges and ensures smooth day-to-day operations.
Adaptability and Flexibility: Embraces change, learns new tasks quickly, and adjusts to evolving situations with ease.
The platform addresses a broad spectrum of MSK care - from acute injury, to chronic pain, to post-surgical rehabilitation - through personalized, evidence-based care.
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
We provide reasonable accommodations for candidates with disabilities.
Beware of Phishing Attempts: We've noticed an increase in phishing where fraudsters impersonate employees and send fake job offers to steal sensitive information.

Excellent Communication
The company is headquartered in San Francisco with additional offices in Montreal and Bangalore.
Learn more at http://www.hingehealth.com/http://www.hingehealth.com
Inclusive healthcare and

Planning for the future: Start saving for the future with our traditional or Roth 401k retirement plan options which include a 2% company match.
Modern life stipends: Manage your own learning and development
Hinge Health is an
At Hinge Health, we're using technology to scale and automate the delivery of healthcare - starting with musculoskeletal (MSK) conditions, which affect over 1.7 billion people worldwide.
With an AI-powered human-centered care model, Hinge Health leverages cutting-edge technology to improve outcomes, experiences and costs to help people move beyond their pain.
As the preferred partner to 50+ health plans, PBMs and other ecosystem partners, Hinge Health is available to over 20 million people across more than 2,550 employers.

equal opportunity employer and prohibits discrimination and harassment of any kind.
If you feel you need assistance or an accommodation due to a disability, let us know by reaching out to your recruiter.

This listing is sourced directly from Hinge Health's careers page and normalized into a canonical job model.