Martin’s Point Health Care
Executive Assistant
Portland, ME
Sponsorship not specifiedDetected 8 days ago
AccessibilityResearchLeadershipCommunicationOrganizational SkillsMicrosoft Office
About the role
- Serving as the primary point of contact for their executive; managing their complex calendar, exercising judgment on scheduling their time with internal and external constituents as well as the Martin's Point Board of Directors.
- Anticipates and follows through on items to completion.
- Handles confidential/high priority information with a calm, professional manner, which reflects positively on the executive office.
Responsibilities
- Prioritizes and redirects/forwards phone calls; manages call-back list; responds to callers with routine requests, as well as those requiring additional research and investigation
- Prepares travel arrangements and creates detailed itineraries and arrange meetings with outside guests; may also arrange travel for guests
- Organizes and maintains confidential files (electronic and paper) for the Executive
- Collaboratively performs research, collects materials, and maintains files which include relevant articles, and other information used by the Executive in communications;
- Provides support and acts as back up for others on the EA team; work on special projects in other areas of the organization as determined by the Executive
- Interacts and communicates with all levels within the company; develops effective networks of peers throughout MPHC
- Helps maintain department budget by coding items timely and correctly; has a general understanding of the budget and keeps manager informed of unexpected costs.
- The Executive Assistant (EA) partners with a member(s) of the MPHC Executive Management Team to ensure commitments, priorities, and responsibilities are executed on time.
Requirements
- Bachelor Degree preferred.
Skills
- Demonstrates an understanding of and alignment with Martin's Point Values.
- Comfort with all levels of management and employees
- Collaborative and team oriented
- Emotional maturity
- Professional and calm under pressure
- Ability to handle confidential and sensitive information in a discreet and professional manner.
- Forward thinker who can anticipate needs and propose solutions
- Demonstrated experience with Outlook and multiple calendar scheduling.
- Excellent administrative skills including editing and composing of emails, letters, etc.
- Ability to communicate effectively verbally and in writing.
- Ability to prioritize/reprioritize daily work, work independently and complete work in a timely fashion.
- Ability to work outside of traditional hours when necessary.
Benefits
- Join Martin's Point Health Care - an innovative, not-for-profit health care organization offering care and coverage to the people of Maine and beyond.
- As a joined force of "people caring for people," Martin's Point employees are on a mission to transform our health care system while creating a healthier community.
- Associate Degree or combination of relevant education and experience.
- Experience in a health care/managed care organization preferred.
- Prepares, reviews, submits and tracks Executive's expense reports, credit card reconciliation, mileage reimbursement, and earned time off
Company info
- Manages the Executive's accessibility and open lines of communication with staff; interfaces with internal and external customers
Visa & Work Authorization
- This position is not eligible for immigration sponsorship.
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This listing is sourced directly from Martin’s Point Health Care's careers page and normalized into a canonical job model.