NK Architects
Project Accounting Assistant
Morristown, New Jersey · Full-time
No sponsorshipDetected 20 days ago
Project ManagementAccountingForecastingExcelERPAR/VRLeadershipCommunication
About the role
- We value diversity, equity and inclusion and strive to foster a workplace that mirrors the communities in which we work.
- We engage with our clients on a personal level, as both institutions and people, so we can help them do better what they do best.
- We know our clients take their work personally.
Responsibilities
- Serve as a key partner to Project Accountants and Project Managers by ensuring accurate, compliant setup of projects in Deltek Vantagepoint, including contract fees structured by phase and task to support forecasting, billing accuracy, and financial reporting.
- Collaborate with Project Managers to establish and validate consultant budgets, helping align project scope, cost controls, and profitability targets.
- Maintain high-quality project data and records, strengthening data reliability across Finance and Operations.
- Support PMs in managing workplans by updating hours, budgets, and task structures, helping teams identify variances early and adjust resources accordingly.
- Partner with internal stakeholders to keep billing cycles on schedule, reducing revenue leakage and administrative bottlenecks.
- Drive disciplined project initiation and closeout by owning checklist-based reviews, confirming all contractual, financial, and documentation requirements are met to support audits and reporting.
- Perform post-billing and ongoing project reviews / audits to ensure project financials are complete, accurate, and aligned with contractual terms.
- Collaborate with operations and finance to identify risks, discrepancies, or process gaps and support timely resolution.
- Support time analysis for ASR preparation, contributing to transparent reporting and margin protection.
- Administrative Support & Communication
Requirements
- Candidates must be eligible to work in the United States.
Skills
- Strong computer skills a must, intermediate in Excel and Word
- Strong written and verbal communication skills
- Experience in Architectural or Engineering firm a plus
- Experience working within ERP systems and accounting software
- Have a professional approach, attention to detail and respectful of deadlines
- Works well in a team environment
- Growth oriented and open to constructive feedback
Benefits
- Experience with Deltek Vision or Deltek Vantagepoint a preference
- Proactively update project and phase status throughout the lifecycle to ensure real-time visibility into project health.
Company info
- Founded in 1972, NK is a regional firm with offices in New Jersey, New York City and Pennsylvania, and a staff of approximately 95 employees working with clients throughout the country.
Visa & Work Authorization
- No sponsorship can be provided.
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This listing is sourced directly from NK Architects's careers page and normalized into a canonical job model.