ConnectsBlue
Academic HR Specialist - Academic Appointments and Compensation
Seattle, WA, USA · Contract
Sponsorship not specifiedDetected 9 days ago
Project ManagementExcelHRHRISCommunicationCollaborationProblem SolvingAdaptabilityOrganizational SkillsMicrosoft OfficeMicrosoft Teams
About the role
- The AAC Office serves as the primary academic human resources facility for SoM department chairs, departmental administrators, SoM executive staff, and other staff members including those at UWP/CUMG and closely affiliated institutions.
- Decisions related to faculty are influenced on a daily basis through independent judgment, analysis, review and decision-making related to the interpretation and application of complex, multiple source policies and procedures.
- SoM departments rely on AAC for the navigation of specialized knowledge in the full lifecycle of faculty affairs.
Responsibilities
- Perform faculty and academic personnel lifecycle processes for assigned departments-from recruitment and appointment through promotion, reappointment, separation, and emeritus status.
- Perform the WWAMI appointment process from start to finish.
- Proactively monitor upcoming lifecycle milestones (such as appointment end dates) by running Workday reports, and coordinate with relevant key partners to ensure timely follow-up and prevent delays.
- Maintain confidentiality and accurate records for all compensation actions. Help monitor workflows, identify potential issues, and coordinate with Integrated Resource teams to support timely resolution and prevent payroll errors.
- Maintain up-to-date knowledge of policy changes, procedural updates, and compliance requirements, providing clear, accurate guidance on interpretation, processes, and best practices.
- Maintain costing allocations for faculty and academic personnel by preparing and reviewing distribution details across grants, departmental budgets, clinical funding, and other sources.
- Collaborate with Integrated Resource partners to ensure the accuracy and timeliness of transaction processing, troubleshoot errors, and escalate issues when needed.
- Implementing, tracking, and completing projects assigned by the AHR Partner.
- Utilize data to support data clean up in Workday, CTMs, and FAR.
- Create and maintain process documentation-including SOPs, process flows, checklists, trackers, and resource materials-to ensure clarity, standardization, and operational alignment across the Integrated Resources Team.
Requirements
- Ability to interpret and apply complex state or public agency policies and procedures.
- Knowledge of School of Medicine, University of Washington academic human resource and compensation rules, regulations, policies and procedures along with UW administrative systems.
- Experience working with issues of a confidential nature, using discretion and tact.
- Proven ability to negotiate highly sensitive, political situations for positive outcomes and favorable results.
Compensation
- $59,736.00 annual Pay Range Maximum:
- $89,592.00 annual Other Compensation:
- Prepare and assemble materials for appointments, promotions, annual reviews, evaluations, ensuring all supporting documentation is accurate, complete, and compliant with School of Medicine and University policies.
- Faculty compensation actions including merit increases, salary changes, supplemental pay, retention packages, X/Y shifts, unit adjustments, TPS, NTE TPS, ADS, MAC, and SAAC.
- Provide support for the annual merit process by preparing materials, verifying eligibility and accuracy, entering data into Workday, and helping complete Change Transaction Memoranda (CTMs) as needed.
- Coordinate and manage annual academic and HR processes, ensuring timely completion, documentation accuracy, and alignment with School of Medicine deadlines and requirements.
Benefits
- For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
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