Crowell & Moring

Crowell & Moring

Executive Assistant

New York, NY

Sponsorship not specified$106k-$160kDetected 9 days ago
ComplianceBusiness DevelopmentExcelLogisticsHRIntellectual PropertyLeadershipCommunicationCollaborationTime ManagementPublic SpeakingMicrosoft Office

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odds of building a lasting career here

54Sponsors, lottery-bound
Cap-exempt (no lottery)0
Sponsors this role80
Entry-level history0
PERM / green-card track0
Lottery odds (Level III)83
Fits your clock70

Sponsors, but it's cap-subject — you still face the weighted lottery (~45% per draw at Level III). Good if you win; have a cap-exempt backup on your list.

Lottery odds assume a STEM candidate.

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About the role

  • The Executive Assistant works independently, anticipates needs, exercises sound judgment, and handles sensitive matters with discretion and professionalism in a fast-paced law firm environment.
  • Serves as a trusted liaison between assigned leaders and attorneys, business professionals, clients, vendors, candidates, and other internal and external contacts, using judgment to route, escalate, or respond to matters as appropriate.
  • Handles confidential and sensitive firm information with discretion, sound judgment, and careful attention to firm policies, leadership preferences, and need-to-know principles.

Responsibilities

  • The Executive Assistant provides senior-level administrative, operational, and coordination support to firm leaders, including Chiefs, Managing Partners, Office Managing Partners, and other senior stakeholders.
  • Provides senior administrative, operational, and coordination support to assigned firm leaders, including Chiefs, Managing Partners, Office Managing Partners, and other senior stakeholders.
  • Builds effective working relationships with leadership offices, administrative teams, legal support, conference services, business development, technology, finance, human resources, and other firm departments to deliver seamless support.
  • Maintains accurate contact lists, distribution lists, files, records, and related information in accordance with firm procedures and information governance expectations; provides back-up support and performs other duties as assigned.
  • Understanding of law firm or professional services operations, including confidentiality, client service, executive support protocols, internal collaboration, and the need to exercise discretion around leadership priorities.
  • Proactively manages complex calendars, schedules meetings across offices and time zones, resolves conflicts, confirms logistics, and ensures leaders are prepared for meetings and commitments.
  • Prepares, edits, formats, and proofreads correspondence, reports, presentations, agendas, talking points, briefing materials, spreadsheets, and other documents for internal and external audiences.

Requirements

  • Demonstrated ability to anticipate needs, identify priorities, exercise initiative, and follow through on assignments with limited direction.
  • Excellent written and oral communication skills, including the ability to draft, edit, proofread, and format clear, accurate, and professional materials.
  • Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and related firm systems, with the ability to learn and use additional software and technology tools.
  • High degree of accuracy and attention to detail in preparing documents, communications, schedules, reports, and expense materials.
  • Ability to work independently and collaboratively, using sound judgment to resolve routine and non-routine issues and escalate matters appropriately.

Nice to have

  • A Bachelor's Degree is preferred.

Skills

  • Knowledge, Skills and Abilities

Compensation

  • Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws.

Benefits

  • Equivalent training, specialized administrative experience, and directly related executive support experience may substitute for education.

Company info

  • We are committed to delivering responsive, high-quality, and professional service to our clients and to one another, while continuously elevating standards of excellence across every aspect of our work.
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This listing is sourced directly from Crowell & Moring's careers page and normalized into a canonical job model.