Gsk

Administrative Assistant

Home Worker - USA

Sponsorship not specified$60k-$100kDetected 1 day ago

ExcelLogisticsProcurementHRCustomer SupportLeadershipCommunicationProblem SolvingMicrosoft OfficeSharePoint

About the role

This is a high-impact, high-touch administrative role supporting SVP and VP level leaders within the Cyber Security Office in a fast-paced, global environment.
You will also have the opportunity to improve ways of working, strengthen administrative processes, and coordinate small projects that increase the effectiveness of the leadership team.
The US salary ranges take into account a number of factors including work location within the US market, the candidate's skills, experience, education level and the market rate for the role.

Own complex calendar management and meeting scheduling across geographies and time zones, ensuring senior leader commitments are prioritized and coordinated effectively.
Proactively manage a high-volume workload by setting priorities, tracking deadlines, triaging requests, and delivering accurately under time pressure.
Manage end-to-end senior leader expense reporting, ensuring timely, accurate, and policy-compliant submissions.
Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

5+ years of administrative assistant experience, including proven experience supporting C-suite, or equivalent senior executive leaders within a large, complex, global organization across multiple time zones.
Proficiency with Microsoft productivity tools, including Outlook, Word, Excel, PowerPoint, OneNote, and Teams, with the ability to quickly learn and adopt new systems and ways of working.
Proven ability to apply initiative, foresight, and practical problem-solving in high-pressure situations, including identifying risks, resolving issues, and keeping work moving forward.
High degree of accountability, integrity, and discretion when handling confidential information, sensitive matters, and senior leader priorities.
Organizational and cultural awareness, with the ability to operate effectively in a matrixed, global environment and adapt communication style as needed.
Prepare agendas, coordinate meeting materials, capture minutes when required, and communicate actions clearly.
All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK.

The following experience and capabilities would further strengthen your success in this role:
Experience supporting senior leaders in a global, matrixed, or highly regulated organization.
Project coordination experience, including tracking actions, dates, dependencies, risks, decisions, and timelines across multiple stakeholders.
Experience coordinating complex meetings, leadership forums, events, or executive briefings with internal and external participants.
Ability to identify opportunities to improve administrative processes, simplify ways of working, and increase team efficiency.
Uniting science, technology and talent to get ahead of disease together.
GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together.
We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines.

The US annual base salary for new hires in this position ranges from $59,700 to $99,500.

The US annual base salary for new hires in this position ranges from $59,700 to $99,500.

respiratory, immunology and inflammation; oncology; HIV; and infectious diseases - to impact health at scale.

If you require an accommodation or other assistance to apply for a job at GSK, please contact the appropriate Recruitment Staff by emailing us at - usrecruitment.adjustments@gsk.com
GSK is an Equal Opportunity Employer.

This listing is sourced directly from Gsk's careers page and normalized into a canonical job model.