Plej
Executive Operations Lead
Washington, District of Columbia, United States
Sponsorship not specifiedDetected 20 days ago
Project ManagementLogisticsCadenceLeadershipCommunicationProblem SolvingPublic SpeakingOrganizational Skills
About the role
- Reporting to the Executive Director (ED), the EOL helps keep high-priority work organized, visible, and moving forward.
- The EOL plays a central role in helping executive priorities move forward with clarity, consistency, and follow-through.
- Capture commitments, key decisions, next steps, owners, deadlines, and open questions from executive mtgs.
Responsibilities
- About PLEJ The Partnership for Large Election Jurisdictions (PLEJ) is a national, nonpartisan community of support, best practices, and peer engagement among election offices serving the largest and most diverse populations in the U.S. PLEJ empowers election leaders to address operational challenges, communicate with clarity and transparency, and drive innovation.
- Through collaborative problem-solving and practical innovation, PLEJ helps build more resilient, efficient, and voter-focused election systems that improve the experience and confidence of millions of Americans.
- Position Summary The Executive Operations Lead (EOL) serves as the operational engine of the Executive Office.
- This is not a traditional administrative support role.
- While the EOL may provide selective scheduling, logistics, and administrative support where needed, the primary focus of the role is executive preparation, action tracking, project coordination, follow-through, and completion.
- Core Responsibilities The EOL ensures the Executive Office is prepared, organized, and keenly focused on moving priorities from conversation to completion across executive, board, funder, partner, member, and internal work streams: Executive Office Action Tracking & Follow-Through Maintain Executive Office master action tracker to ensure all important commitments are completed timely.
Nice to have
- tracking content/input needs, coordinating input, ensuring readiness before deadlines).
- Track follow-ups, deadlines, open asks, pending items, commitments, and next steps from external meetings.
- Draft polished follow-up correspondence, meeting summaries, internal updates, and concrete next-steps.
- Coordinate scheduling, preparation, follow-ups, and next steps for all priority external meetings.
- Ensure relationships are managed proactively, timely, documented, and aligned with PLEJ's mission/values.
- Executive Office Operating Rhythm Compile agendas, open items, and materials for Executive check-ins and other recurring leadership meetings.
- Identify gaps in communication, ownership, or workflow and recommend practical improvements.
- Prepare board and committee meeting calendars, agendas, materials, reports, decks, minutes, and follow-up.
This listing is sourced directly from Plej's careers page and normalized into a canonical job model.