Boar's Head
Executive Assistant/ Office Manager
Sarasota, FL · Full-time
Sponsorship not specifiedDetected 26 days ago
Project ManagementExcelCustomer SupportPublic SpeakingOrganizational SkillsMicrosoft Office
About the role
- Reporting directly to the Executive Vice President, the Manager, Office Services/Executive Assistant will be responsible for performing a number of administrative duties.
- Capable of managing their workload and prioritizing tasks in a fast-paced corporate environment handling multiple and competing priorities.
- Undertake the tasks of receiving calls, taking messages and routing correspondence
Responsibilities
- Maintain calendars, arrange meetings and appointments and provide reminders
- Develop and carry out an efficient documentation and filing system
- Manage the corporate AMEX accounts and work with AP monthly to provide receipts and explanations for travel and meeting expenses
- Manages the front desk receptionists and provides backup for the front desk for vacations, sick days, etc. Answers phones and provides front desk support when necessary
- Manages the facilities maintenance staff to ensure proper cleaning and support for office functions. Manages relationship with our cleaning vendor and reviews/approves monthly cleaning invoices.
- Manages nationwide hotel and car relationships as well as negotiate rate agreement
Requirements
- Outstanding organizational skills and ability to handle multiple projects
- Ability to respond effectively to the most sensitive inquiries or complaints
- Ability to effectively present written and/or verbal information in a clear, concise manner within a cross-functional team environment
- Must be able to work with minimal supervision, is highly self-motivated, and displays professional maturity when dealing with company-related and confidential matters.
- Limited travel is required
- Manages the relationship with our travel partner (Travel Inc.), performs all travel approvals (must be able to review travel during the day, evenings, and weekends due to travel changes/emergencies w/ weather and other issues.)
Compensation
- Assists Finance with the travel budgets and provide travel reports annually with spending
Company info
- Delicatessen Services Co., LLC
- Job Description:
- Administrative Support
- Take meeting minutes and accurately transcribe notes
- Produce reports, presentations, and briefs
- Prepare various reports and information needed for business meetings
- Organize projects and provide follow-up
- Schedule on and off-site meetings including all logistical coordination
Apply directly at Boar's Head →Create a free account for alerts like thisView Boar's Head immigration profile
This listing is sourced directly from Boar's Head's careers page and normalized into a canonical job model.