Holland Knight
Paralegal Assistant - Corporate
Tampa
Sponsorship not specifiedDetected 30 days ago
ExcelOrganizational SkillsMicrosoft Office
About the role
- This position is based in our Tampa office.
- Working under direct supervision, the role helps ensure timely completion of work and smooth workflow by handling routine, process‑driven tasks that do not require advanced legal training or independent judgment.
- Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.
Responsibilities
- The Paralegal Assistant provides clerical and administrative support to paralegals and attorneys by assisting with document management, file organization, and preparation of materials to support legal matters and practice group‑specific activities.
- The Paralegal Assistant applies established procedures and firm systems to gather, organize, file, and retrieve documents, addresses basic issues, and escalates more complex matters to higher‑level staff as appropriate, enabling paralegals and attorneys to focus on work requiring substantive legal expertise.
- Provide clerical and administrative support to paralegals and attorneys under direct supervision to ensure efficient workflow and timely completion of legal work.
- Gather, compile, organize, file, retrieve, and distribute physical and electronic documents using established firm systems and procedures.
- Prepare and maintain case- and transaction-related files, including indexing, labeling, numbering, and active file maintenance.
- Assist with the preparation of materials such as files, exhibits, binders, and document sets for trials, hearings, depositions, mediations, arbitrations, closings, and other practice group specific events.
- Support document production and filing activities, including compiling documents for court or regulatory filings, monitoring status, and distributing copies as directed.
- Handle basic administrative and case‑support tasks, address routine issues, maintain confidentiality, and escalate more complex matters to paralegals or attorneys as appropriate.
- senior care planning support
Requirements
- 3 years of experience.
- Ability to sit or stand for extended periods of time.
- Proficiency in routine document tasks such as converting documents to required formats (e.g., Word or Excel to PDF) and saving files to designated repositories.
- Perform routine document tasks such as converting files to required formats, drafting indexes or tables of contents, and saving documents to designated repositories.
- Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law.
Skills
- Knowledge of or ability to learn Microsoft Office Suite, or Microsoft 365.
- Ability to work under direct supervision while meeting deadlines and supporting multiple assignments as directed.
- Ability to handle basic issues independently and escalate more complex matters appropriately.
- Required Qualifications & Education:
- Bachelor's degree.
- 1 - 3 years of experience.
- Preferred Qualifications & Education:
Benefits
- Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners
- short and long term disability insurance
- tax-advantaged accounts for health care expenses, including FSAs and HSAs
- health advocacy services
- behavioral health and counseling resources for all family members
- profit sharing
- and paid holidays and other paid time off, including paid leave for new parents.
Company info
- We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
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