Tdwilliamson
Executive Administrative Assistant
USA, OK, Tulsa
Sponsorship not specifiedDetected 21 days ago
ExcelLogisticsLeadershipCommunicationPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft Office
About the role
- Executive Administrative Key Responsibilities (70%)
- Primary duties may include, but are not limited to:
Responsibilities
- The Executive Administrative Assistant provides high-level administrative and operational support to executive leadership and assists with administrative and marketing functions.
- Manage executive calendars, communications, meetings, seminars, and events.
- Support executives by assisting with projects, events, managing invoices, processing check requests, preparing documentation, executing initiatives, gathering data, and performing related duties.
- Prepare, edit, and manage correspondence, reports, presentations, and other executive‑level documents.
- Provides marketing administrative support, assisting with distribution of materials & mailings, maintaining file libraries, and basic project coordination.
- Manage marketing reports (e.g., monthly inventory/storage and order summaries), review the data to spot trends or issues, and communicate key insights to stakeholders.
Requirements
- Experience with Adobe Acrobat (editing/markups) or similar document tools.
- Knowledge, Skills, and Abilities
- Ability to work independently and collaboratively
Nice to have
- Coordinate executive travel arrangements, including airfare, hotel accommodations, ground transportation, car rentals, and other travel‑related logistics as needed.
- Handles confidential and sensitive information with the highest level of discretion.
- Handles incoming calls, distributes and processes mail, and welcomes visitors.
- Coordinates conference room logistics by managing reservations, setting up A/V equipment, and arranging food and refreshments for both internal and external meetings.
- Uses AI tools to improve efficiency in scheduling, communications, and presentation development for the Senior Leadership Team.
- Oversee employee merchandise and print ordering platforms by monitoring inventory, troubleshooting orders, coordinating with vendors, tracking orders, and reporting on department spending.
- 5-8 years of experience supporting senior executives, directors, or C-level leaders.
- High school diplomas/GED required.
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This listing is sourced directly from Tdwilliamson's careers page and normalized into a canonical job model.