Prosek Partners

Prosek Partners

Creative Studio Coordinator, Prophecy

New York City

Sponsorship not specified$50k-$70kDetected 14 days ago
Project ManagementBrand StrategyExcelLogisticsLeadershipCommunicationCollaborationOrganizational SkillsMicrosoft Office

About the role

  • The ideal candidate is highly organized, detail-oriented, proactive, and comfortable operating independently in a fast-paced environment with multiple competing priorities.

Responsibilities

  • Executive Support & Leadership Coordination
  • Manage day-to-day calendar scheduling and coordination for Prophecy leadership, including the Chief Creative Officer
  • Support leadership with meeting preparation, scheduling logistics, follow-up, and administrative coordination
  • Manage expense reports, AMEX reconciliation, receipt tracking, and related administrative processes
  • Help manage competing priorities, scheduling requests, and time-sensitive needs while ensuring leaders remain organized and prepared
  • Support the day-to-day operational needs of the Prophecy team
  • Maintain operational trackers, documentation, and administrative processes that help keep the studio running smoothly
  • Partner closely with the Chief of Staff on operational initiatives and evolving team priorities

Requirements

  • 1-3 years of experience in executive support, office coordination, operations, project coordination, administrative support, or related fields
  • High degree of professionalism, discretion, and judgment
  • Proficiency in Microsoft Office, Outlook, Excel, PowerPoint, and Slack

Nice to have

  • Experience working within an agency, marketing, communications, professional services, creative, or entrepreneurial environment is a plus

Compensation

  • 2 weeks of remote work per year: You do you!

Benefits

  • Your health comes first.
  • Generous Paid Time Off (PTO) package including birthday PTO.

Company info

  • Who is Prosek?
  • We are entrepreneurial.
  • Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide.
  • We are specialized.
  • Prosek provides unparalleled expertise with financial and professional services companies.
  • We are people-centric.
  • Our teams work together in a collegial atmosphere that breeds professional respect and friendship.
  • We are award-winning.
  • Join an "Army of Entrepreneurs" that was recently named 2026 Agency of the Year by PRovoke Media.
  • We work hard.
  • We roll up our sleeves.
  • We are not precious or pretentious.
  • We do not take short cuts.
  • Instead, we put in the work and do what it takes to get the job done.
  • We are committed to building a diverse workforce reflecting and embracing diversity of all kinds - diversity of geography, cognitive diversity, race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds.
  • We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced.
  • The anticipated salary range for this position is $50,000-$70,000.
  • An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs.
  • The range listed is one component of Prosek's total compensation package for employees.
  • Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits.
  • Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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