Machina Labs

Executive Assistant to the CEO

Chatsworth, CA · Exec

Sponsorship not specified$85k-$105kDetected 21 days ago

Project ManagementLogisticsRoboticsLeadershipCommunicationCollaborationProblem SolvingPublic SpeakingOrganizational SkillsMicrosoft Office

About the role

About Machina Labs: Engineering moves at software speed.
This role is responsible for helping maximize the CEO's effectiveness by ensuring meetings, travel, projects, and key deliverables are organized and executed efficiently.
The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced startup environment.

Manage and coordinate the CEO's calendar, including complex scheduling across multiple time zones and competing priorities.
Process expense reports and support day-to-day administrative operations.
Partner with the Office & Employee Experience Manager to support company events, leadership offsites, employee engagement activities, visitor coordination, and workplace initiatives.
Support special projects and operational initiatives across the organization as needed.
Support a culture of operational excellence by bringing structure, organization, and accountability to daily activities and long-term initiatives.
Maintain organized records, documentation, and action-item tracking to support efficient follow-through and communication.
Perform other executive support and administrative duties as assigned.
Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
We build intelligent, software-defined factories that produce complex metal structures directly from digital design.

5-7 years of experience supporting executives, teams, business operations, or related functions.
Ability to prioritize competing requests and changing business needs.
Proficiency with Microsoft Office, Google Workspace, and common business productivity and collaboration tools.
Required Background & Experience:

Experience supporting a founder, CEO, or executive leadership team.
Experience coordinating domestic and international travel.
Experience working in a startup, manufacturing, robotics, aerospace, technology, or other high-growth environment.
Project coordination or operations experience.
Experience supporting company events, employee engagement programs, leadership offsites, or internal initiatives.
Experience using productivity and project management tools such as Asana, Notion, Airtable, Monday.com, or similar platforms.
This contact information is for accommodation requests only, not to inquire about the status of applications.

Serve as a liaison between the CEO and internal teams, customers, investors, partners, vendors, and other external stakeholders.

This listing is sourced directly from Machina Labs's careers page and normalized into a canonical job model.