City of Gainesville

Staff Specialist

Gainesville, Fl · Staff+ · Contract

Sponsorship not specifiedDetected 21 days ago

TypeScriptAccountingProcurementHRHRISMentoring

About the role

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.
Matters of policy interpretation or of significance are normally referred to the supervisor for decision making.
Positions allocated to this classification typically report to a middle or upper middle level manager of a diverse functional area such as a division and work under general supervision.

Schedules, coordinates, and maintain assigned calendars.
Assists in the planning, design, development and promotion of special events, goals, objectives, plans, and programs of supervisor's assigned area.
Initiates agenda items, prepares supporting materials and documentation, collects, prepares, and maintains official minutes.
Enters and maintains purchase requisitions into automated system and processes associated with purchase orders and invoices.
Provide training & development to new hire support staff and act as liaison for departmental employees to ensure understanding and compliance of department and organizational policies and procedures.
Remain abreast of current City policies and procedures, to ensure compliance while processing procurement and payables documents; coordinate with staff and vendors to resolve any issues in receipting invoices timely.
Performs limited analyses and prepares and summarizes moderately complex statistical data.
Work in this class is distinguished from other classifications by its application of recurring but varied, moderately complex and innovative administrative duties in support of multiple functions.

While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time.
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily.
Ability to function independently through the application of knowledge and skills, good judgment, organization, planning, and problem solving.
The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job.
Performance of lower level duties may be required.
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
An Associate degree from an accredited college with major coursework in secretarial science, administrative assistance or related field or equivalent vocational/technical training and two (2) years of responsible administrative and staff support experience
or graduation from an accredited high school or possession of an acceptable equivalency diploma and three (3) years of responsible administrative and staff support experience.

A Certified Administrative Professional (CAP) certificate or Certified Professional Secretary (CPS) certificate is preferred and may substitute for the Associate degree or equivalent vocational/technical training.
If courier duties required, a valid Florida Driver license is required.
A Certified Administrative Professional (CAP) certificate or Certified Professional Secretary (CPS) certificate preferred.

Thorough knowledge of office terminology, practices, and procedures, equipment and business English, spelling, and arithmetic.
Demonstrable proficiency in personal computers and relevant software.
Thorough knowledge of organizational structure and organizational policies, procedures and practices.
Ability to analyze moderately-complex information and prepare moderately-complex reports.
Ability to understand and follow complex oral and written instructions.
Ability to resolve customer complaints and answer inquiries.
Ability to communicate effectively, both orally and in writing.
Ability to organize and coordinate multiple work and office staff assignments in a multi-functional work environment.

The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.
Veterans' Preference
Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference.
If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.

This listing is sourced directly from City of Gainesville's careers page and normalized into a canonical job model.