Investottawabayviewyards

Events Lead (FTE)

Ottawa, Ontario · Part-time

Sponsorship not specified$63k-$79kDetected 5 days ago

CRMSalesLogisticsCommunicationOrganizational SkillsMicrosoft Office

About the role

Corporate Pay Band C: $63,200- $94,800 Hiring Salary Range: $63,200 - $79,000 Reason for Opening: Backfilling a position.
Oversee end-to-end event planning and execution, in-person, hybrid, and virtual, translating diverse client needs into actionable event plans including layouts, staffing, and timelines.
Provide client-focused service from first inquiry through post-event follow-up, and act as a brand ambassador for Bayview Yards in client meetings and pitches.

Act as the primary point of contact for internal and external clients, including C-suite executives, startups, and program leads, and lead client discovery meetings and site tours to identify needs and present tailored solutions.
Maintain a centralized, up-to-date calendar of all events, and coordinate with AV, facilities, and building operations teams to meet technical and logistical needs.
Liaise with partners and external vendors, including caterers, AV, and rental companies, to ensure seamless event delivery.
Manage high-profile, complex events requiring executive-level engagement and tailored experiences, and lead scheduling and task assignment for part-time event support staff.
Build and manage strong relationships with clients, vendors, and internal stakeholders, and identify upselling opportunities to grow partnerships through customized offerings.
Coordinate execution of Invest Ottawa-led flagship programs, such as International Women's Month, and support seamless integration of external events with organizational goals and KPIs.
Use Dynamics CRM to manage the full sales cycle and client engagement history, and prepare professional proposals, contracts, and quotes with clarity and compliance.
Strong organizational skills, with the ability to manage multiple priorities under tight deadlines.

Minimum of 3 years of experience in event coordination and operations.
Strong proficiency with CRM tools (e.g., Dynamics), Microsoft Office Suite, and event software such as Eventbrite.
At Invest Ottawa and Bayview Yards, we know that diversity, inclusion and a sense of belongingness are critical success factors for globally competitive organizations and are required to drive sustainable wealth creation and prosperity across our region.

Post-secondary education in event management, hospitality, business, communications, or a related field preferred.
Genuine curiosity about technology and how it can improve processes - you don't need to be a tech expert, but you're comfortable learning new tools and bring that comfort to your team.

As an equal opportunity employer that doesn't simply accept difference but celebrates, support and thrives because of it, we invite all qualified candidates to apply, and especially encourage those who identify as members of underrepresented groups.
If you require accommodation during any phase of the evaluation process, please contact hr@investottawa.ca to request specialized accommodation.

This listing is sourced directly from Investottawabayviewyards's careers page and normalized into a canonical job model.