Liberty University

Liberty University

Administrative Assistant – Helms Centers

Lynchburg, VA · Full-time

Sponsorship not specifiedDetected 7 days ago
ExcelLogisticsProcurementLeadershipCommunicationProblem SolvingMicrosoft Office

About the role

  • Problem Solving - Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
  • It is well lighted, and the noise level is moderate.
  • Working environment may include facilitation of events outdoors occasionally.

Responsibilities

  • Provide administrative support to Center leadership and Fulbright-related initiatives, including calendar coordination, meeting scheduling, agenda preparation, and follow-up communications.
  • Reconcile expenses for Centers and Fulbright activities, including tracking expenditures, submitting documentation, and coordinating with internal finance and procurement partners.
  • Order office supplies and operational materials necessary for the ongoing support of Centers and Fulbright initiatives.
  • Manage ordering, inventory, and distribution of promotional items and branded materials for Fulbright and Center activities, events, and outreach.
  • Support data collection, organization, and preparation of materials for institutional reporting, program reviews, accreditation-related activities, and Center or Fulbright metrics.
  • Prepare, maintain, and organize records, files, correspondence, and documentation for Centers and Fulbright initiatives in approved University systems.
  • Assist with website and communications coordination for Centers, including submitting updates, tracking requests, and coordinating with internal partners.
  • Provide administrative assistance related to faculty, fellows, and program support, including compiling materials for meetings, committees, and Center initiatives.
  • Coordinate with internal departments, staff, faculty, students, and external partners as needed to support the operations of existing and newly established Centers.
  • An Administrative Assistant for the Helms School of Government provides administrative and operational support to departmental leadership, faculty, and programs.

Requirements

  • Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams) and the ability to learn University systems.
  • Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
  • Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
  • Occasional local travel may be required
  • May be required to sit to perform deskwork or type on a keyboard.
  • Regularly required to hear and speak in order to effectively communicate orally.
  • Regularly required to stand, walk, and climb stairs to move about the campus.
  • Handle travel planning and logistics for Fulbright activities and Center-related travel, including coordination of itineraries, lodging, transportation, and required documentation in accordance with University policies.
  • Associate's degree required; Bachelor's degree preferred.
  • Two (2) years of administrative or office support experience required, preferably in higher education or a professional office environment.
  • Possess public communication skills that allow professional representation of Liberty University.
  • Strong organizational skills.
  • Computer skills.
  • Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.
  • Occasional local travel may be required; use of personal or University vehicles subject to Liberty University driving policies.
  • Handle materials, reach overhead, kneel or stoop in order to conduct business.

Nice to have

  • Associate's degree required
  • Bachelor's degree preferred.

Compensation

  • Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure.
  • Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions.

Benefits

  • is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions.
  • The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

Equal opportunity

  • The University is an Equal Opportunity Employer.
  • The University's hiring practices and EEO discrimination practices are in full compliance with both federal and state law.
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This listing is sourced directly from Liberty University's careers page and normalized into a canonical job model.