Advanced Navigation

Executive Assistant & Office Manager

Huntsville, AL

Sponsorship not specifiedDetected 25 days ago

Operations ManagementLogisticsProcurementRoboticsRF EngineeringResearchLeadershipCommunicationOrganizational Skills

About the role

Advanced Navigation is the world's most determined innovator in AI robotics and navigation technologies across land, air, sea and space applications.
Fields of expertise include artificial intelligence, underwater sonar, GNSS, radio frequency systems, inertial sensors, robotics, quantum sensors and photonics.
Today, Advanced Navigation is a supplier to some of the world's largest companies, including Airbus, Boeing, Google, Tesla, NASA, Apple, and General Motors.

Manage the central phone line, route inquiries, and oversee the distribution of incoming and outgoing mail and shipments.
Coordinate visitor registration, building access, and security compliance in accordance with facility policies.
Serve as a liaison with building management, IT support, cleaning staff, and facilities vendors.
Manage procurement for all office inventory, including corporate supplies, equipment, and breakroom provisions, while tracking expenses against the budget.
Executive Assistant Support (40%) Manage complex calendars and scheduling logistics for the US President and 3 Vice Presidents.

5+ years of experience in office management, executive administration, or a blended corporate support role.
The ideal candidate will be an efficient multi-tasker who enjoys establishing processes in a growing, professional office environment.

Corporate Reception & Front Desk (25%) Act as the primary point of contact for all incoming clients, candidates, and visitors, ensuring a professional corporate image.
Office Operations Management (35%) Oversee the daily operations and physical organization of the new Huntsville headquarters.
Coordinate logistical arrangements for internal team meetings, client hospitality, and corporate events.
Coordinate comprehensive domestic and international travel arrangements, including flights, lodging, and ground transportation.
Process, reconcile, and submit monthly expense reports for the executive team.
Assist with meeting preparation by compiling agendas, setting up conference room technology, and documenting action items.
& Skills Experience: 5+ years of experience in office management, executive administration, or a blended corporate support role.
Experience in a growing company or new office opening is a plus.

Exceptional verbal and written communication skills suitable for interacting with C-suite executives, corporate clients, and vendors.

We are seeking a highly organized and professional Office Manager & Executive Assistant to manage our new Huntsville headquarters and provide comprehensive administrative support to our leadership team.

This listing is sourced directly from Advanced Navigation's careers page and normalized into a canonical job model.