Flpoly

Gift Services and Donor Relations Specialist

Florida Polytechnic University South at Polk State College · Contract

Sponsorship not specified$55k-$60kDetected 20 days ago

Computer VisionCRMAccountingHRISLeadershipCommunicationCollaborationProblem Solving

About the role

Florida Polytechnic University, ranked the No.
Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.
The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings.

Maintain the integrity of donor and gift data in the CRM/database, including creation of new designations and appeal codes.
Support leadership with data for feasibility studies, campaign planning, and donor strategies.
Serve as a key resource for CRM/database training and support to Development staff.
Maintain data integrity, security, and accuracy across advancement systems.
Support internal and external compliance audits related to charitable contributions.
Develop event timelines, budgets, and project plans to ensure successful execution.
Partner with University departments, vendors, volunteers, alumni, and community stakeholders to support event objectives.
Manage event guest lists, RSVP tracking, seating assignments, and post-event follow-up activities.
Develop event briefing materials and coordinate donor engagement opportunities for University leadership.
Ensure events reflect the University's brand standards and deliver exceptional experiences that cultivate and strengthen donor relationships.

Bachelor's degree in accounting, business, nonprofit management, communications, hospitality, event management, public relations, or a related field, or equivalent experience.
Experience coordinating events, meetings, or donor engagement activities.
This position requires a criminal background check, which may include a Level II screening as required by Florida Statute §435.04.
however, occasional overtime (weekends and evenings) may be required.
In addition to completing the online application, all Applicants are required to upload the following as an attachment to the application (preferably in

Experience planning donor, alumni, or fundraising events.
Familiarity with Blackbaud, Raiser's Edge, Workday Advancement, or similar CRM systems.
Certified Meeting Professional (CMP) designation or related event certification preferred.
Knowledge of CASE standards and donor stewardship best practices.
Knowledge, Skills, and Abilities (KSAs):

Knowledge of charitable gift acceptance and processing practices in higher education or nonprofit organizations.
Familiarity with IRS regulations, CASE reporting standards, and FASB requirements related to charitable contributions.
Understanding of donor stewardship principles, gift acknowledgment standards, and recognition best practices.
Knowledge of CRM and database systems used for advancement, reporting, and campaign tracking.
Strong analytical and problem-solving skills for financial reconciliation and donor data analysis.
Excellent written and verbal communication skills for preparing reports, donor acknowledgments, and correspondence.
Advanced organizational and time-management skills to handle multiple deadlines with accuracy.
Technical skills in working with spreadsheets, databases, and reporting tools.
Ability to interpret and apply compliance regulations and institutional policies consistently.
Ability to adapt quickly to evolving priorities in a fast-paced advancement office.
Ability to foster donor trust and strengthen relationships through accurate processing and timely stewardship.

Florida Poly qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family.
This comprehensive coverage includes flexible spending accounts, medical and life insurance, and worker's compensation.
Health benefits are administered through People First, on behalf of the State of Florida, as pre-tax insurance plans.
People First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility.
Florida Poly offers great options for retirement.
From the required selection of a state plan to additional voluntary retirement plans, our employees have many opportunities to save and prepare for their future.
Discounts & Perks
To help promote work-life balance, Florida Poly provides a generous leave program, which includes paid time off and paid holidays.
Qualified employees may accrue 22 days of annual leave.
Qualified employees may also accrue 12 days of annual sick leave and participate in our Sick Pool Program.
Annual Leave

This listing is sourced directly from Flpoly's careers page and normalized into a canonical job model.