Mosscm
Executive Assistant Energy EH & S
FORT LAUDERDALE, FL
Sponsorship not specifiedDetected 21 days ago
ExcelSAPLogisticsProcurementHRISLeadershipCommunicationCollaborationPublic SpeakingMicrosoft OfficeSharePointConstruction ManagementRenewable Energy
About the role
- Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects.
- The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports.
- Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development.
Responsibilities
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the Executive and business partners.
- Act as a strategic business partner to the EH&S Leadership Team by anticipating needs, identifying priorities, and proactively resolving administrative and operational issues.
- Own advanced calendar management for EH&S Leadership Team SVP of EH&S, VP EH&S and Director Programs Processes and Compliance, coordinating complex, cross-functional meetings (Operations, HR, Finance, Technology, vendors, etc.), prioritizing meetings based on business impact, and resolving scheduling conflicts, securing resources, and ensuring seamless execution
- Lead strategic travel planning and logistics for EH&S Leadership Team, optimizing schedules, managing national itineraries, and ensuring seamless travel execution.
- Lead coordination of EHS team select workshops, working sessions, and leadership forums, including scheduling, logistics, attendee management, and real-time adjustments to ensure successful delivery.
- Coordinate team activities and events, including internal and external meetings, offsites, vendor visits, team building events, and celebrations.
- Support mail distribution and handling (FedEx, UPS, USPS), ensuring timely and accurate routing of correspondence and packages.
- Provide high-autonomy executive support, independently executing ad hoc requests across calendar management, communications, and logistics in a fast-paced environment.
- Support the preparation of presentations and materials, using AI tools as appropriate and ensuring clarity, consistency, and executive-ready quality.
- Assist with coordination of conferences and industry events, including logistics, materials preparation, and scheduling support.
Nice to have
- 5+ years of progressively responsible executive assistant experience supporting senior executives is required, (SVP, VP, C-suite preferred).
- Experience supporting multiple executives simultaneously in a fast-paced environment.
- Experience preparing executive-level presentations, reports, and communications.
- Experience handling confidential business and personnel information with discretion.
- Experience coordinating cross-functional projects and tracking deliverables.
- Experience managing budgets, expense reporting, purchase orders, and invoice processing.
- Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams, OneNote)
- Strong proficiency with Zoom and Microsoft Teams.
Benefits
- Provide high-level administrative and operational support to the Environmental Health and Safety Leadership (EH&S) team for the Energy Business, ensuring smooth execution of day-to-day priorities and initiatives.
This listing is sourced directly from Mosscm's careers page and normalized into a canonical job model.