Icon Property Management
Assistant Property Manager, Downtown Toronto
Toronto, Canada · Contract
Sponsorship not specifiedDetected 17 days ago
LogisticsCommunicationTime ManagementMicrosoft OfficeAccounts Payable
About the role
- This is an on-site position based within a condominium community, with standard office hours of Monday to Friday, 9:00am to 5:00pm.
Responsibilities
- Support the General Licensed Property Manager in responding to resident inquiries and concerns in a professional, timely, and solution-focused manner.
- Assist in building and maintaining positive relationships between the board of directors, residents, contractors, and the site team.
- Support compliance with the corporation's Declaration, Bylaws, Rules, and applicable condominium legislation.
- Verify backup documentation for invoices to support audit requirements and accurate financial records.
- Monitor common element fee payments, prepare arrears reports, and support collection efforts under the direction of the General Licensed Property Manager.
- Track maintenance requests, service calls, and follow-up items to support timely resolution and accountability.
- Support emergency preparedness and life safety procedures, including fire alarm testing, elevator inspections, and related documentation.
- Maintain accurate owner and resident records, correspondence, service requests, invoices, contractor documentation, governing documents, meeting minutes, and corporate files.
- Coordinate meeting logistics, including scheduling, venue setup, virtual meeting arrangements, and document distribution.
- Provide documentation and administrative support during audits, inspections, and other governance-related processes.
Requirements
- Proficiency with Microsoft Office, including Outlook, Word, and Excel.
- Occasional evening work may be required to support board or owner meetings.
Company info
- At ICON, we believe successful property management is built on clear communication, operational consistency, strong records management, and a service-focused approach.
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