mna
Facilities & Building Operations Coordinator
Edmonton, Alberta · Full-time
Sponsorship not specifiedDetected 3 hours ago
Project ManagementBudgetingOperations ManagementHROnboardingResearchLeadershipCommunicationCollaborationCritical ThinkingTime ManagementAdaptability
About the role
- Coordinate servicing for in-house technology, including printers, phones, and security systems upon request.
- Coordinate and communicate with department managers, IT providers, external project managers, and vendors regarding facilities and workspace related needs.
- Enter, verify, and reconcile invoices for equipment, furniture, and services.
Responsibilities
- Plan and coordinate a wide range of building and facilities services, including but not limited to maintenance and preventative services, water and beverage systems, printing and document management, shredding services, building security systems, fleet coordination, and other operational support services.
- Support employee onboarding and offboarding in collaboration with IT by coordinating equipment sign-in and sign-out, arranging workstations and desk setups.
- Act as the first point of contact for all facilities related inquiries and deliveries, and maintain record through management of the ticketing system.
- Support office set up/take down, including but not limited to, departmental moves, employee desk spaces, and communal spaces.
- Collaborate with and support the Data and Asset function in maintaining accurate inventory records, tracking assets, and coordinating equipment requests.
- Assist 3 in communicating equipment needs to Facilities & Building Operations leadership to ensure appropriate planning, availability, and lifecycle management of organizational assets.
- Maintain supporting documentation for Facilities and Building Operations policies and procedures.
- Maintain and coordinate Facilities and Building Operations records, invoices, and files. Enter, verify, and reconcile invoices for equipment, furniture, and services.
- Assist the Facilities and Building Operations Managers, and the Director of Facilities and Building Operations, with research, compiling data, acquiring quotes, or similar for assigned projects.
- Assist with the scheduling and installation of equipment and furniture in support of building and maintenance projects.
Requirements
- Minimum 3-5 years of experience in facilities coordination, building operations, office administration, or a related operational role.
- Experience coordinating vendors, service providers, and maintenance contractors.
- Experience supporting asset management, inventory control, or records management is considered an asset.
- Experience working in a public sector or multi-site environment is considered an asset.
- Physical ability to handle equipment and furniture movement, as required.
- Acceptable attainment of a Police Information Check with a Vulnerable Sector Check and an Intervention Record Check is required
- Coordinate office, workstation, and boardroom setups, including the movement and reconfiguration of furniture as required.
- Other duties as required or assigned.
- Diploma or certificate in Facilities Management, Business Administration, Operations Management, or a related field. Equivalent combination of education and experience may be considered.
- Other Requirements
- Ability to work a flexible schedule of days, evenings, weekends, overnight stays, and holidays, as required. Ability and willingness to work on call to meet facility and service needs.
- Regular travel throughout the city of Edmonton and the province of Alberta is a requirement.
- Reliable transportation and a valid Class 5 Driver's License.
- What We Offer
- The opportunity to work for the newly ratified Otipemisiwak Métis Government and be part of the largest Indigenous Government in Canada.
- An opportunity to learn about Métis culture, history, and art.
Benefits
- Meaningful work in a fun and supportive work environment.
- A comprehensive benefit package and employer contributions to Pension Plan.
- Generous time off policies.
This listing is sourced directly from mna's careers page and normalized into a canonical job model.