Banyan Software

Banyan Software

Corporate Clerk / Paralegal

Toronto, Ontario, Canada · Director

Sponsorship not specified$70k-$100kDetected 8 days ago
Project ManagementM&ALogisticsRecruitingCorporate LawIntellectual PropertyLeadershipCommunicationOrganizational Skills

About the role

  • Banyan is Great Place to Work Certified, a five-time Inc.
  • 5000 honoree, and a top 10 company on the Deloitte Technology Fast 500.
  • Job Profile: Banyan Software is seeking a highly organized and detail-oriented Corporate Clerk / Paralegal to join Banyan's Legal team.

Responsibilities

  • Approach every recurring task as a process design opportunity.
  • If you do something more than once, your instinct should be to build a template, checklist, or automated workflow around it - not to repeat it manually.
  • Own the design and continuous improvement of Banyan's legal operations playbooks, compliance calendars, and tracking systems.
  • Draft documents, build compliance trackers, summarize diligence materials, generate first-pass resolutions, and automate repetitive workflows using AI.
  • Partner with legal leadership to identify where manual effort persists and propose technology or workflow solutions. Contribute to the design of Banyan's legal tech stack as the portfolio continues to grow.
  • Maintain and organize all corporate records, minute books, registers, and governing documents for Banyan and its portfolio companies.
  • Support the formation, registration, qualification, and dissolution of legal entities across global jurisdictions. Coordinate tax ID applications, registered agent appointments, and ongoing entity maintenance.
  • Coordinate and prepare joinder documentation when new entities (including newly acquired portfolio companies) join existing credit facilities, working with external counsel and lenders to ensure all conditions to joinder are satisfied and executed documents are properly filed and tracked.
  • Serve as the primary point of contact for registered agents, accountants, and other service providers on entity-level matters. Coordinate information requests, manage timelines, and ensure deliverables are completed on schedule.
  • M&A Transaction Support

Requirements

  • Strong knowledge of corporate governance practices, minute book management, and entity lifecycle administration across global jurisdictions, with particular depth in North American corporate law.
  • 3-5 years of experience as a corporate clerk, paralegal, or in a corporate governance/legal support role, ideally within a multi-entity environment (private equity, venture capital, or holding company experience preferred).
  • Experience with Computershare or Carta (or comparable equity administration platforms) strongly preferred.
  • A genuine builder's mindset toward AI - you use Claude and ChatGPT daily, not occasionally, and you think constantly about how to use them to create better processes, not just faster outputs. You seek out new ways to apply AI before being asked.
  • Exceptional organizational and project management skills, with the ability to manage multiple deadlines, entities, and advisors simultaneously.
  • Excellent written and verbal communication skills for coordinating with internal teams, portfolio company leadership, and external stakeholders.
  • High attention to detail and a zero-error mentality when it comes to filings, resolutions, and governance documentation.
  • Self-directed operator who can own the corporate governance function end-to-end with minimal supervision - setting priorities, driving deadlines, managing advisors, and running this workstream as the internal expert.
  • The expected base salary for this position is: [CAD $70,000 - $100,000] excluding annual bonus and equity (when applicable). Salary is based on a number of factors including market conditions, location and may vary depending on job-related skills and experience.
  • Diversity, Equity, Inclusion & Equal Employment Opportunity at Banyan: Banyan affirms that inequality is detrimental to our Global Teams, associates, our Operating Companies, and the communities we serve. As a collective, our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Banyan is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.
  • Please Note: Banyan Software does not accept unsolicited resumes or applications submitted via email, LinkedIn, or other direct channels. All candidates must apply through our official Careers site to be considered for employment. Applications submitted outside of our applicant tracking system will not be reviewed.

Nice to have

  • Paralegal certificate or diploma preferred
  • Law Clerk designation (Ontario ILCO or equivalent) is an asset.

Compensation

  • [CAD $70,000 - $100,000] excluding annual bonus and equity (when applicable).
  • Salary is based on a number of factors including market conditions, location and may vary depending on job-related skills and experience.
  • Prepare, circulate, and file board and shareholder resolutions, meeting minutes, written consents, and annual organizational documents.
  • Prepare and file state/provincial annual reports, amendments, and other statutory filings. Track and respond to correspondence from regulatory authorities, including CRA surveys, IRS notices, and state/provincial information requests.
  • Monitor and ensure compliance with corporate filing obligations across global jurisdictions, including annual reports, business licences, and foreign qualification requirements. Track regulatory deadlines and proactively flag upcoming obligations.

Benefits

  • The successful candidate will own corporate records, entity administration, minute books, M&A transaction support, equity administration, and compliance obligations across multiple global jurisdictions.
  • Together, we unite for equality and equity.
  • Administer equity records and share register updates in Computershare, including share issuances, transfers, cancellations, and cap table maintenance.
  • Manage equity plan administration and grant processing in Carta, including coordinating equity grant forms, vesting schedules, and participant communications.
  • Prepare and organize share certificates, stock powers, and related shareholder documentation for Banyan and its portfolio companies.
  • Equity & Shareholder Administration
  • The Banyan Software Foundation, endowed with $100 million in Banyan stock, leverages technology to build a greener and more equitable world.

Company info

  • Banyan Software is the best permanent home for software businesses that serve specialized industries, their employees, and their customers.
  • We are on a mission to acquire, build, and grow great companies worldwide, helping them modernize through shared AI expertise and operational discipline.
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This listing is sourced directly from Banyan Software's careers page and normalized into a canonical job model.