Harvard University

Harvard University

Senior Executive Assistant to the Provost

Cambridge, MA, United States · Senior

No sponsorshipDetected 1 day ago
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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.

Lottery odds assume a STEM candidate.

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Employer immigration record

from this employer's Department of Labor filings

Green-card filing pattern in this occupation

Context, not a finding about this posting: of this employer's 15 green-card filings in this occupation, 93% were for a worker who already held the job.

States it is exempt from the H-1B cap

In 9 Department of Labor filings, this employer states it is an institution of higher education — one of the statutory grounds for exemption from the H-1B cap. Cap-exempt employers can file year-round without entering the lottery.Employer's own attestation on a Department of Labor wage determination, not a USCIS determination — exemption is decided per petition.

Files H-1B transfers

11 transfer filings in the last year, covering 11 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

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About the role

  • In partnership with the Chief of Staff, the Senior Executive Assistant ensures that the Provost's administrative needs are met.
  • Exercise significant independent judgment in managing the Provost's complex calendar including reviewing and researching requests for the Provost's time and recommending alternatives as needed.
  • Respond quickly and efficiently to scheduling requests and changes.

Responsibilities

  • Develop and maintain systems and processes for managing the Provost's administrative needs.
  • Manage domestic and international travel arrangements for the Provost working with University Development and other partners.
  • Manage all business expenses and reimbursements for the Provost.
  • Manage and oversee logistics for small- and large-scale special events and assigned special projects for the Provost.
  • Manage contacts and liaise with a broad range of internal and external constituents (e.g., deans, senior administrators, faculty, students, staff, alumni, external partners, etc.)
  • Maintain a high level of professionalism and discretion in all institutional interaction while adjusting to changing priorities.
  • Provide in-person support for the Provost, including greeting the Provost's visitors and guests, producing meeting materials, and preparing conference rooms for meetings including ordering and coordinating catering.
  • Provide back-up calendar support for the Deputy Provosts
  • Perform other duties as assigned to ensure the smooth operation and responsiveness of the Provost's Office.
  • Reporting to the Deputy Provost and Chief of Staff, the Senior Executive Assistant to the Provost of Harvard University is a key member of the Provost's support team.

Requirements

  • are the minimum requirements a candidate must meet to be considered for this role.
  • Seven (7) years of experience working with and supporting senior/executive leaders.
  • Advanced proficiency with Microsoft Outlook, Word, and Excel.
  • Provide high-level support and perform complex administrative duties with the highest degree of judgment, confidentiality, and timeliness.

Nice to have

  • Hours are generally 9:00 a.m. - 5:00 p.m., Monday - Friday.
  • The fast-paced nature of this position requires an individual who is responsive for the duration of the day and can occasionally work early or late.
  • Extended hours will be required in this role.
  • This position will have a 3-month orientation and review period.

Skills

  • Bachelor's degree preferred.
  • Experience with Harvard strongly preferred.
  • Familiarity with an academic environment preferred.
  • Excellent written, verbal, and interpersonal communication skills.
  • High level of discretion, confidentiality, organization, and attention to detail.
  • Ability to multitask, prioritize, be flexible, and work in a fast-paced environment with tight deadlines.
  • Ability to interact with colleagues throughout the University, including senior leadership, and beyond.
  • Comfortable working in a fast-paced work environment where demands may need to be reprioritized frequently.
  • Creative approach to problem-solving.
  • Additional Information
  • Standard Hours/Schedule: 35 hours per week
  • Company Description

Benefits

  • Our benefits include, but are not limited to:
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks
  • Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Company info

  • We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
  • We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.

Equal opportunity

  • EEO/Non-Discrimination Commitment Statement
  • equal opportunity and non-discrimination.

Visa & Work Authorization

  • Harvard University is unable to provide visa sponsorship for this position
  • Certain visa types may limit work location.
  • Individuals must meet work location sponsorship requirements prior to employment.
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This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.