AVA Labs

Executive Assistant

New York · Contract

Sponsorship not specifiedDetected 95 days ago

LogisticsVendor ManagementResearchLeadershipCommunication

About the role

Strategically protect executives time by prioritizing meetings, flagging scheduling conflicts, and ensuring alignment with organizational priorities and leadership rhythms.
Proactively prepare daily and weekly briefings, ensuring all principals are fully informed and prepared for every engagement.
Serve as the primary communication hub between the CEO, President, COO and internal and external stakeholders, triaging inboxes, drafting high-quality correspondence, and ensuring timely follow-through.

Own and orchestrate complex, high-priority calendars for three C-suite principals simultaneously, resolving conflicts with sound judgement and minimal direction.
Coordinate and manage all scheduling for board meetings, leadership off-sites, all-hands events, and executive steering committees.
Manage detailed travel budgets and reconcile expenses in accordance with company policy.
Support the development of QBRs, board materials, and company-wide executive communications, including research, synthesis, deck preparation, and follow-up tracking.
Manage sensitive visitor and guest protocols, including access management, NDA routing, and escort coordination.
Manage vendor relationships, contractor agreements, and external service providers supporting the executive office.
Ava Labs is redefining the way people create value with Web3.
We are seeking a highly accomplished and discreet Executive Assistant to provide dedicated, high-touch support to our CEO, President and COO.
The ideal candidate is a strategic partner who proactively anticipates needs, manages complexity with grace, and serves as a trusted extension of the executive team.

You have genuine curiosity about the technology and business of Web3.
5+ years of experience supporting C-suite executives, in a high-growth technology or financial services environment
Bachelor's degree or equivalent professional experience

Fluency with AI tools and a proven habit of using them to eliminate low-value administrative work

The company was founded by Cornell computer scientists, who partnered with Wall Street veterans and early Web3 leaders to execute a promising vision for redefining the way people build permissionless networks.
Build and maintain strong relationships with home-office staff, senior executive assistants, and department heads to ensure seamless information flow and operational alignment.

Prepare briefing documents, meeting agendas, talking points, and follow-up summaries for key engagements, including QBRs and company-wide communications from the CEO, President and COO.

Plan and execute complex, multi-leg domestic and international travel itineraries including private and commercial air, ground transportation, accommodations, and visa and passport logistics.

This listing is sourced directly from AVA Labs's careers page and normalized into a canonical job model.