Firestorm

Administrative Assistant

San Diego, USA

No sponsorship$25k-$33kDetected 63 days ago

LeadershipCommunicationCollaborationPublic SpeakingAdaptability

About the role

You will play a critical part in a security-conscious role that keeps our facility running smoothly, our lobby professional, and our team supported.
You will work the 8:30 AM - 5:00 PM shift onsite at our San Diego headquarters.
Travel Coordination: Coordinates business travel arrangements for executives and employees, including flights, hotels, transportation, itineraries, and schedule changes while ensuring a smooth and efficient travel experience.

Responsibilities

Supports Front Desk & Visitor Management: Greets and assists visitors, verifies and reviews identification documents including government-issued IDs and passports prior to granting access, maintains visitor logs and badge procedures, and coordinates with internal teams regarding scheduled visitors and deliveries.
Supports Shipping and Receiving: Assists with daily shipping and receiving activities, including processing paperwork, managing incoming packages and deliveries, logging receipts, and coordinating distribution with Inventory and Operations teams to ensure timely delivery and accountability.
Real-Time Scheduling Support: Maintains scheduling calendars, books appointments, coordinates visitor schedules, and prevents conflicts to support operational efficiency and executive productivity.
Senior Management & Department Support: Provides comprehensive support to senior management and department heads, including but not limited to managing calendars, scheduling meetings, coordinating travel arrangements, and assisting with strategic scheduling priorities.
Real-Time Scheduling Support: Maintains scheduling calendars for conference rooms, books appointments, assist with coordinating visitor schedules, and prevents conflicts to support operational efficiency and executive productivity.
Communicates Professionally: Maintains courteous and professional communication via phone, email, mail, and in-person interactions with employees, leadership, visitors, vendors, and external partners.
Anticipates Needs: Proactively identifies and addresses the needs of employees, visitors, and leadership to create a positive and efficient workplace experience.
Performs Additional Administrative Duties: Assists with special projects, operational support tasks, and other responsibilities as directed by management.
Greets and assists visitors, verifies and reviews identification documents including government-issued IDs and passports prior to granting access, maintains visitor logs and badge procedures, and coordinates with internal teams regarding scheduled visitors and deliveries.
Monitors and orders office and break room supplies, ensures lobby and common areas remain clean and professional, and supports facility needs to maintain an organized and productive work environment

Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job.
Ability to sit, stand, bend, reach, climb, and move about regularly throughout the day.
Must have manual dexterity to operate standard office equipment.

Nice to have

High school diploma, GED or equivalent

Compensation

$25-$33 / hour, commensurate with experience The posted salary range reflects an estimate based on a variety of compensation factors, including but not limited to relevant experience, education, certifications, specialized skills, geographic location, and business needs.
Actual compensation may vary, and this range is subject to change as our compensation structure or market conditions evolve.
Who We Are At Firestorm, we are building the future of expeditionary defense manufacturing and autonomous systems.
Modern conflict has exposed a fundamental problem: the systems needed most by operators are often too expensive, too slow to produce, and too difficult to sustain at scale.
Firestorm exists to change that.
We develop mission-adaptable aerial systems and deployable manufacturing infrastructure designed to put capability directly into the hands of the warfighter.

Benefits

We offer a competitive salary, comprehensive benefits, and opportunities for career growth.
In addition to an opportunity to take part in an innovative, collaborative and fast-growing business with a highly motivated and skilled team, we also take pride in taking care of our employees.
Plus, the option to purchase additional life insurance for you and your family.
Mental Health Resources: We provide free mental health resources 24/7 including therapy and more.

Company info

At Firestorm, we are building the future of expeditionary defense manufacturing and autonomous systems.
Modern conflict has exposed a fundamental problem: the systems needed most by operators are often too expensive, too slow to produce, and too difficult to sustain at scale.
Firestorm exists to change that.
We develop mission-adaptable aerial systems and deployable manufacturing infrastructure designed to put capability directly into the hands of the warfighter.
From modular unmanned aircraft to xCell -- our deployable microfactory -- our goal is to make defense systems rapidly deployable, adaptable, and producible at the point of need.
Backed by leading investors across defense, aerospace, and technology, Firestorm is redefining how defense capability is built, fielded, and sustained in contested environments.
We are looking for builders, operators, and problem-solvers who want to work on meaningful technology with real-world impact.
Assist with organizing company events by coordinating catering, restaurant reservations, meetings, and internal gatherings to ensure seamless employee and guest experience.
Our culture fosters collaboration, respect, and trust, empowering passionate people to do their best work.

Equal opportunity

Statement Firestorm is an equal opportunity employer, committed to creating a diverse and inclusive workplace, and upholding equitable hiring practices.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic under federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws, including the CA Fair Chance Initiative for Hiring Ordinance.
We actively encourage members of recognized minorities, women, Veterans, and those with disabilities to apply, and we work to create a welcoming and supportive environment for all applicants throughout the interview process.
Firestorm is committed to fostering an inclusive and accessible work environment.

Visa & Work Authorization

Citizenship required due to ITAR regulations 1+ years of experience in a front desk, receptionist, or administrative role Strong interpersonal skills with a warm, professional demeanor Experi

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This listing is sourced directly from Firestorm's careers page and normalized into a canonical job model.