Preferred Technologies, LLC

Executive Assistant to the President

Conroe, Texas · Exec · Contract

Sponsorship not specifiedDetected 20 days ago

Data VisualizationExcelProcess ImprovementRecruitingLeadershipCommunicationMicrosoft OfficeSharePoint

About the role

This is not a traditional administrative role; it is a high‑trust, high‑impact position that requires sound judgment, exceptional communication, strong systems thinking, and discretion.
The Executive Assistant serves as the central hub for the President's calendar, inbox, commitments, and routine administrative tasks while continuously improving efficiency through Microsoft 365 tools and automation.
Success in this role directly impacts company leadership, culture, and decision‑making.

Manage the President's inbox by triaging messages, drafting responses, routing requests, and escalating only those requiring executive judgment.
Maintain high standards of written communication, including clarity, tone, grammar, and professionalism.
Develop templates and repeatable responses for common communication needs.
Proactively manage calendar scheduling, resolve conflicts, and protect time for deep, strategic work.
Administrative & Documentation Support
Prepare routine documents for review and signature.
Maintain organized records and documentation in accordance with company standards.
Support basic reporting or visibility dashboards using Power BI when appropriate.
Partner with IT while operating within governance and security standards.
Recommend and implement system improvements, templates, checklists, and workflows.

Proven experience managing calendars, inboxes, and multiple competing priorities.
High level of discretion and ability to handle confidential information responsibly.
Proficiency with Microsoft Office 365 tools.
Ability to anticipate needs, exercise judgment, and work independently.
This position is primarily office-based and requires the ability to sit for extended periods, operate a computer and standard office equipment, and communicate effectively in person and electronically.
Coordinate meetings by confirming agendas, objectives, and required materials when appropriate.

Prefer experience working with a family-owned/private company
Experience with Power Automate and workflow automation.
Familiarity with task and commitment management systems.
Power BI experience for basic dashboards or reporting.
Process improvement or systems‑thinking mindset.
Inclusion in Operational Incentive Program, which shares excess profits as bonuses.
In‑office days may increase or decrease based on business needs, meetings, training, or work activities.

Competitive Salary
Inclusion in Operational Incentive Program, which shares excess profits as bonuses.
401K Safe Harbor Plan with matching dollar-for-dollar up to 4% of annual gross salary (Traditional and Roth options available)
This is a hybrid role requiring a minimum of two (2) days per week in the office, generally between 9:00 a.m. and 4:00 p.m. on in‑office days.
In‑office days may increase or decrease based on business needs, meetings, training, or work activities.
First and foremost, at Pref-Tech, you must understand, internalize, and represent our PGRIT Core Values:

We aim to make "family" a core reason we attract incredible people, retain them, and collectively deliver unequaled quality and service to customers.

Preferred Technologies, LLC is an Equal Opportunity Employer who is committed to workforce diversity.
Minorities/Females/Disabled/Veterans are encouraged to apply.
Qualified applicants will receive consideration without regard to age, race, color, religion, sex, sexual orientation, disability, or national origin.
We offer a smoke-free and drug-free workplace.

This listing is sourced directly from Preferred Technologies, LLC's careers page and normalized into a canonical job model.