Arcturus
Executive and Operations Assistant
Los Angeles (Hybrid) · Exec · Internship
Sponsorship not specifiedDetected 46 days ago
CanvaProject ManagementJiraConfluenceLogisticsRecruitingOnboardingResearchCommunicationOrganizational Skills
About the role
- Help keep internal projects organized by tracking priorities, owners, deadlines, and next steps
- Translate tasks from meetings into Arcturus' project management system (ie.
- Jump into special projects that help move the company forward, whether that means research, planning, coordination, or execution
Responsibilities
- Support vendor coordination, quote tracking, supply ordering, logistics, and office/lab organization
- Communications and brand support (20%)
- Support company communications around milestones, events, hiring, and external visibility
- Hiring and team support (10%)
- Support job posting updates, candidate pipeline tracking, and recruiting-related organization
- Personal Support to CEO (5%)
- Manage any additional personal logistics if needed
- The chance to work closely with the Founder and CEO and help build company systems from the ground up
- Exposure to recruiting, operations, project management, communications, and deeptech company building
Requirements
- no specific major is required
- We'd rather work with a fast learner who cares deeply about the work than someone with years of experience but little curiosity.
- Currently pursuing or recently completed a BS, MS, or PhD in operations, entrepreneurship, economics, communications, public policy, engineering, or another relevant field; no specific major is required
- Excited to work at an early-stage startup and willing to wear many hats
- Fast learner who is willing to teach themselves new tools, systems, and workflows
- Highly organized and detail-oriented
- Strong written and verbal communication skills
- Proactive, resourceful, and comfortable asking questions when something is unclear
- Able to handle shifting priorities and move quickly without losing track of details
- High ownership, strong follow-through, and a positive attitude
Nice to have
- Familiarity with tools such as Google Workspace, Project Management Software (Jira, Kanbanchi, Trello, ClickUp), Confluence, Ashby, Canva, Affinity, and the Google Suite (Docs, Slides, Sheets, etc.)
- Experience helping with scheduling, recruiting coordination, social media, research, or project tracking
- Interest in climate, energy, deeptech, materials, manufacturing, or electrification
- Up to a one-year co-op experience with direct exposure to early-stage startup operations
- Real ownership over projects that make the company more organized, efficient, and effective
Company info
- Help draft and organize social media content for the company
Apply directly at Arcturus →Create a free account for alerts like thisView Arcturus immigration profile
This listing is sourced directly from Arcturus's careers page and normalized into a canonical job model.