Williams Lea
Hybrid Executive Assistant - Mon - Fri - 8:30am-5:30pm
Columbus, OH, USA · Junior
Sponsorship not specifiedDetected 91 days ago
ExcelCustomer SupportProblem SolvingOrganizational SkillsMicrosoft Office
About the role
- Williams Lea is hiring for an Executive Assistant for our Columbus office to work Monday to Friday, 8:30 am to 5:30 pm!
- Williams Lea has harnessed this ability for more than 200 years.
- Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.
Responsibilities
- Utilize appropriate logs and/or tracking software for all administrative support work
- Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues
- Assist in developing training plans and process maps for the administrative operation
- Deliver training plans to a team of Admins
Requirements
- 5+ years' experience supporting at the executive level in a professional organization, preferably in the legal or banking industry
- Ability to interact well with all levels of management
- Must have excellent organizational skills
- Must be able to meet deadlines and complete all projects in a timely manner and maintain professionalism and composure when working with immediate deadlines
- Ability to work in a fast-paced, high volume environment with efficient and effective multi-tasking skills
- Ability to communicate professionally both verbally and in writing
- Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
- Proven customer service skills are required to create, maintain, and enhance customer relationships
- Complex calendar and meeting coordination including ability to make decisions on behalf of supported professional
- Complex travel bookings including ability to accurately plan multi-leg international trips
- Associate degree or advanced degree preferred. Commensurate experience may be considered in lieu of education, based upon candidate's overall employment history
- 5+ years' experience supporting at the executive level in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (3) years or more. Formal education and/or training may be considered in lieu of experience
- Excellent calendar management experience and skills, including the coordination of complex executive meetings
- Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client
- Familiar with other software programs for providing administrative support
- Previous experience providing administrative support at the executive level preferred
- Able to be trusted with highly sensitive and confidential information and handle with professionalism and discretion
- Strong attention to detail; able to work on multiple projects simultaneously with little to no errors
- Able to exercise good judgment to make decisions that conform to business needs and policy
- Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
Nice to have
- Associate degree or advanced degree preferred.
- Previous experience scheduling travel arrangement strongly preferred.
Benefits
- Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
- 401k Retirement Savings Plan Including Employer Match
- Paid Time Off (PTO)
- Life Insurance
- Paid Parental Leave
- Short-term & Long-term Disability
- Healthcare & Dependent Care Flexible Spending Accounts
- Domestic Partner Coverage
- Commuter Benefits
- Additional Employee Perks and Discounts
- Access to on-site Gym and Café
Company info
- In a rapidly changing world, the ability to innovate and break new ground drives progress.
- We're always progressing.
- Connecting technology with expertise and strong processes to transform support services.
- As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.
- Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.
- It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.
Visa & Work Authorization
- rtunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic
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This listing is sourced directly from Williams Lea's careers page and normalized into a canonical job model.