Baxter

Baxter

Executive Administrative Assistant

Mississauga, Ontario · Contract

Sponsorship not specified$90k-$134kDetected 1 day ago
ExcelLogisticsHRLeadershipCommunicationTime ManagementOrganizational SkillsMicrosoft Office

About the role

  • The Executive Administrative Assistant provides high-level administrative support to the Canada Head ITT & Pharma and Director, Human Resources as well as two other leaders.
  • The Executive Admin provides high-level administrative and operation support to senior leadership requiring exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities simultaneously.
  • The Executive Admin acts as a trusted partner ensuring the efficient coordination of scheduling, communications, and confidentiality of key business activities.

Responsibilities

  • Provide administrative support for meetings and events including but not limited to Senior Management Team Meetings, Town Hall/Kick Off Meetings, National Sales Meeting, Cycle Meetings etc.
  • Build agendas and manage meeting logistics for in-person and virtual attendees, taking meeting minutes and communicating accountabilities for follow-up actions
  • Manage shared drive to assemble meeting communications
  • Create purchase orders and process invoices for business functions
  • Reconcile and manage corporate cards as per company guidelines
  • Develop and distribute communications on behalf of leadership
  • Manage distribution email lists, update org charts
  • Coordinate e-signature workflows and document approvals

Requirements

  • Bachelor's Degree in Business Administration or related field
  • Minimum 3 years of experience supporting senior executives
  • Proven experience with invoicing, expense reporting, meeting planning, and calendar management
  • Advanced proficiency in Microsoft Office tools (PowerPoint, Word, Excel, Outlook, Access); document management experience a plus

Nice to have

  • Advanced proficiency in Microsoft Office tools (PowerPoint, Word, Excel, Outlook, Access)

Compensation

  • We understand that compensation is an important factor as you consider the next step in your career.

Company info

  • This is where your work makes a difference.
  • At Baxter, we believe every person-regardless of who they are or where they are from-deserves a chance to live a healthy life.
  • It was our founding belief in 1931 and continues to be our guiding principle.
  • We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.
  • Our Baxter colleagues are united by our Mission to Save and Sustain Lives.
  • Together, our community is driven by a culture of courage, trust, and collaboration.
  • Every individual is empowered to take ownership and make a meaningful impact.
  • We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.
  • Here, you will find more than just a job-you will find purpose and pride.

Equal opportunity

  • Baxter is an equal opportunity employer.
  • Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
  • Reasonable Accommodations
  • Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally.
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This listing is sourced directly from Baxter's careers page and normalized into a canonical job model.