Wisconsin Evangelical Lutheran Synod

Wisconsin Evangelical Lutheran Synod

Music Department Administrative Assistant

University of Wisconsin Superior · Full-time

No sponsorshipDetected 22 days ago
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About the role

  • UW-Superior is not an E-Verify employer; therefore, it cannot employ individuals on the STEM OPT extension.
  • University of Wisconsin-Superior is a gold-level certified employer recognized by Family Friendly Workplaces.

Responsibilities

  • Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
  • Coordinate departmental operations, including meetings, calendars, communications, and general office support.
  • Provide administrative support for faculty recruitment, hiring, onboarding, and course scheduling (catalog and classroom assignments).
  • Process departmental forms and manage operational, facilities, and personnel-related requests.
  • Serve as a resource for students and provide support to faculty and other academic departments as needed.
  • Manage and reconcile departmental budgets in collaboration with the chair, including tracking expenses, revenue, and financial activity.
  • Support procurement and purchasing processes, including vendor coordination and supply management.
  • Create and print programs for approximately 40 music events each year.
  • Coordinate and support events, including concerts, festivals, auditions, and recruitment activities.
  • Manage audition scheduling and related communications.

Requirements

  • Candidates must be independently, legally authorized to work in the United States at the time of hire and maintain their work authorization without the support or help of UW-Superior throughout employment.
  • If you have questions regarding this, please contact Human Resources.
  • Bachelor's degree
  • Familiarity with the systems, terminology and procedures of an academic music department
  • Complete required trainings and professional development as assigned.
  • Administrative support experience

Skills

  • Strong written, verbal, and interpersonal communication skills.
  • Skills in budgeting, accounting, and recordkeeping.
  • Strong organizational skills, with the ability to work independently and to prioritize and multitask in a fast-paced environment.
  • Ability to interpret and apply shared-governance and university personnel guidelines and procedures.
  • Physical ability to lift up to 30 pounds.

Compensation

  • Salary range for this position is: $17.75 - $19.25 per hourly.

Benefits

  • https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.

Company info

  • We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Equal opportunity

  • Equal Opportunity Employer

Visa & Work Authorization

  • The University of Wisconsin-Superior does not offer H-1B or other work authorization immigration sponsorship for this position.
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This listing is sourced directly from Wisconsin Evangelical Lutheran Synod's careers page and normalized into a canonical job model.