Generalist
Executive Assistant
San Francisco Bay Area (San Mateo)
Sponsorship not specifiedDetected 43 days ago
NLPOutbound SalesLogisticsRoboticsResearchCommunicationProblem SolvingAdaptabilityOrganizational Skills
> stay_score
odds of building a lasting career here
16Unrated
Cap-exempt (no lottery)0
Sponsors this role0
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
No strong sponsorship signal in the public record yet. In the full product we resolve the exact legal entity and show its filing history with a confidence score — treat as unverified until then.
Lottery odds assume a STEM candidate.
Personalize to your clock →> community_outcomes
No reports yet — be the first to help the next applicant.
About the role
- maximize the team's productivity by organizing their time intelligently and anticipating what they'll need before they ask.
- You'll be the steward of the founders' calendars-managing complex scheduling, protecting time for the highest-impact meetings, coordinating travel and executive engagements, and making sure nothing slips through the cracks.
- Important meetings come up last minute, schedules get reshuffled, and travel often gets booked on short notice.
Responsibilities
- Calendar & scheduling: Manage complex calendars and schedule meetings across multiple time zones, making smart trade-offs about what gets prioritized when plans change.
- Travel & logistics: Book and adjust travel (often last-minute), manage expenses, coordinate vendors, and keep bills paid on time.
- Hosting & guest experience: Partner with the office manager to prepare for meetings, and greet and host candidates, partners, and other VIP guests so their time with us feels seamless.
- Communications: Maintain high responsiveness and professionalism across internal and external correspondence, with clarity and accuracy.
- Manage complex calendars and schedule meetings across multiple time zones, making smart trade-offs about what gets prioritized when plans change.
- Book and adjust travel (often last-minute), manage expenses, coordinate vendors, and keep bills paid on time.
- Partner with the office manager to prepare for meetings, and greet and host candidates, partners, and other VIP guests so their time with us feels seamless.
- Maintain high responsiveness and professionalism across internal and external correspondence, with clarity and accuracy.
- You'll have real latitude to define your own priorities, systems, and approaches.
- Mission that matters: A chance to help build the future of robotics and AI alongside a world-class team that values rigor, ownership, and speed.
Requirements
- Outstanding organizational skills and attention to detail, with the ability to juggle diverse responsibilities at once.
- High degree of discretion and integrity when handling sensitive information.
Nice to have
- Experience supporting founders or senior executives directly.
- Experience in a startup, AI, robotics, or hardware-focused environment.
- Comfort around technical equipment and lab environments.
Compensation
- Two annual trips to our Boston office.
Company info
- The Role We're looking for an experienced, dependable administrator who takes real pride in doing admin work exceptionally well.
- Above all, we're looking for someone reliable, with strong judgment, who learns quickly and does what they say they'll do.
- What We Offer - High-trust, high-autonomy environment: We move quickly and expect strong judgment.
- At Generalist, we are on a mission to make general-purpose robots a reality.
Apply directly at Generalist →Create a free account for alerts like thisView Generalist immigration profile
This listing is sourced directly from Generalist's careers page and normalized into a canonical job model.