HP Inc.

Executive Assistant - Direct Procurement

Spring, Texas, United States of America · Full-time

Sponsorship not specified$32k-$49kDetected 7 days ago

LogisticsProcurementCommunicationOrganizational SkillsMicrosoft Teams

About the role

The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders.
The role involves coordinating administrative work within and across departments.

Manage professional and personal scheduling for multiple VPs, including proactively identifying and anticipating calendar needs.
Anticipate needs in advance of meetings, conferences, including collection and review of internal and external briefing documents.
Complete a broad variety of administrative tasks that facilitate the ability to effectively lead the organization, including assisting with special projects
designing and producing complex documents
Manages all aspects of leaders' travel, including international trips, visa applications, submitting all travel expenses in expense management system, managing travel budgets, and addresses last-minute changes and emergencies.
Also Includes site visit coordination: agenda planning in coordination with local site leads, event logistics (venue selection, rooming options, catering, and A/V needs).
Set up logistics and send out communications for virtual and/or in-person meetings, including assisting with creating the agenda, conference room setup, ordering/setting up catering, external dinners and/or team building events.
Maintain professionalism and strict confidentiality with all materials.
Drive operational efficiencies through development of repeatable processes and utilization of productivity tools (i.e. Teams, Smartsheet, etc.)
Maintain updated org charts and distribution lists.

Employer (EEO) -
HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).
Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested.
This information is provided voluntarily.

Manages all aspects of leaders' travel, including international trips, visa applications, submitting all travel expenses in expense management system, managing travel budgets, and addresses last-minute changes and emergencies.

This listing is sourced directly from HP Inc.'s careers page and normalized into a canonical job model.