IST Management Services, Inc.

IST Management Services, Inc.

On-Site Operations and Facilities Coordinator

Chicago, IL, US

Sponsorship not specified$75k-$65kDetected 730 days ago
RecruitingCustomer SupportLeadershipCommunicationCritical ThinkingMicrosoft Office

About the role

  • Overview IST Management is seeking a On-Site Operations and Facility Manager to join our Chicago area team!
  • The ideal candidate will have at least 2-3 years of Site Management experience in a corporate office environment and managing a team of 5+ employees.
  • We pride ourselves on our commitments to excellence for our clients and upward mobility for our employees.

Responsibilities

  • Hospitality services: Conference room management (i.e setting up/breakdown for meetings and events, arranging and moving tables/chairs, assist with catering orders, other related tasks as needed) Mail/Copy/Print Center - Ability to manage workflow and direct team in best practices and utilize current technology to leverage workflow.
  • Management and maintain communication with full participation in all scheduled meetings.
  • Participate in cross-training and develop plans for the execution of cross-training of team members.
  • Maintain all logs and reporting documentation; attention to detail and Adhere to all safety procedures; perform other tasks as assigned Qualifications Ideal candidates have the ability to confidently interact with clients and visitors, possess excellent communication abilities, and are ready to grow in their professional career.

Requirements

  • Microsoft Office proficiency required High School Diploma or GED required; authorization to work for any employer in the US required Excellent communication skills both verbal and written Ability to effectively lead a team environment; willingness to cross-train for other job functions and must be a working manager.

Nice to have

  • Conference room management (i.e setting up/breakdown for meetings and events, arranging and moving tables/chairs, assist with catering orders, other related tasks as needed) Mail/Copy/Print Center.
  • Make viable recommendations on industry trends and solutions to improve operations efficiency Consistently adhere to business procedure guidelines
  • take direction from Sr.
  • attention to detail and Adhere to all safety procedures
  • Previous management experience in a legal environment is a plus.
  • Other qualifications include:
  • Prior Office/Corporate/Facility Management experience.
  • Microsoft Office proficiency required High School Diploma or GED required

Compensation

  • $65,000 - 75,000 Schedule: Must have flexible schedule to work early and late shifts.

Benefits

  • Benefits Include:

Company info

  • IST Management is a business process outsourcing company. We pride ourselves on our commitments to excellence for our clients and upward mobility for our employees. We provide cross-training and a career path to leadership for our on-site positions. We've been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation's Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation's Department of Defense and have committed to Hiring Our Heroes' mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list! Check out istmanagement.com for more info on us! Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, Pet Insurance and Bonus Incentives Annual Compensation: $65,000 - 75,000 Schedule: Must have flexible schedule to work early and late shifts. Overall hours of operation are 7:00 AM - 9:00 PM Monday-Friday Responsibilities The On-Site Operations and Facility Manager is responsible for providing on-site daily leadership. Other duties include: Act as primary contact for general office management, operational facility issues and requests Coordinate with vendors - Crafty, Iron Mountain, Pro Shred Conduct routine facility inspections to determine areas for service Coordinate and assist in implementation of future of work Provide hands-on support for basic maintenance Engage approved vendors as needed to complete repairs Partner with necessary internal departments including EUC Ensure timely follow up and work order completion Provide backup to Facility Manager for all sites as necessary Perform other functions as assigned Perform on-site event coordination and planning with global Events Team Professional and friendly customer service
  • verbal and written interaction with internal and external clients with excellent use of business etiquette and critical thinking skills. Hospitality services: Conference room management (i.e setting up/breakdown for meetings and events, arranging and moving tables/chairs, assist with catering orders, other related tasks as needed) Mail/Copy/Print Center - Ability to manage workflow and direct team in best practices and utilize current technology to leverage workflow. Make viable recommendations on industry trends and solutions to improve operations efficiency Consistently adhere to business procedure guidelines
  • take direction from Sr. Management and maintain communication with full participation in all scheduled meetings. Participate in cross-training and develop plans for the execution of cross-training of team members. Maintain all logs and reporting documentation
  • IST Management is a business process outsourcing company.
  • We provide cross-training and a career path to leadership for our on-site positions.
  • We've been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation's Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management.
  • We are proud to belong to the Military Spouse Employment Partnership through our nation's Department of Defense and have committed to Hiring Our Heroes' mission to hire 100,000 active and former service members.
  • IST Management has also been included in the INC 5000 list!
  • Check out istmanagement.com for more info on us!
  • Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, Pet Insurance and Bonus Incentives Annual Compensation: $65,000 - 75,000 Schedule: Must have flexible schedule to work early and late shifts.
  • Overall hours of operation are 7:00 AM - 9:00 PM Monday-Friday Responsibilities The On-Site Operations and Facility Manager is responsible for providing on-site daily leadership.
  • Other duties include: Act as primary contact for general office management, operational facility issues and requests Coordinate with vendors - Crafty, Iron Mountain, Pro Shred Conduct routine facility inspections to determine areas for service Coordinate and assist in implementation of future of work Provide hands-on support for basic maintenance Engage approved vendors as needed to complete repairs Partner with necessary internal departments including EUC Ensure timely follow up and work order completion Provide backup to Facility Manager for all sites as necessary Perform other functions as assigned Perform on-site event coordination and planning with global Events Team Professional and friendly customer service; verbal and written interaction with internal and external clients with excellent use of business etiquette and critical thinking skills.

Equal opportunity

  • If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at tamteam@istmanagement.com.
  • IST is an Equal Opportunity Employer (EOE).
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