Holland Knight

Practice Assistant - Litigation

Orlando

Sponsorship not specifiedDetected 7 days ago

AccountingExcelCommunicationPublic SpeakingMicrosoft Office

About the role

This position is based in our Orlando office.
Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file.

The Practice Assistant will provide high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs.
Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
Enter and manage work requests from lawyers in the firm's workflow tool and complete according to provided deadline(s).
Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.
Perform all file maintenance, including saving documents to the document management system.
Perform clerical duties for non-legal departments, as needed.

General knowledge of litigation practices and procedures
knowledge of court systems (general district/small claims, circuit, federal, appellate).
Expertise with PACER and other electronic filing in state and federal courts, and administrative agencies.
Experience with docketing/calendaring of all case events/filing deadlines using a centralized docketing system/software.
Knowledge of court procedures, and where to find Local Rules of Court and Judge's Standing Orders.
Experience processing summonses, subpoenas, discovery requests.
Experience with preparing legal documents (pleadings, discovery, document production materials, memoranda) and other correspondence.
Experience with Bates labeling and redacting documents for trial preparation
experience scheduling court depositions, hearings, and other meetings as determined by attorney.
Ability to sit or stand for extended periods of time.

4 to 5 years supporting lawyers and paralegal with administrative or client-related tasks, preferred.

Advanced knowledge of Microsoft Office Suite and Adobe.
Experience with document management systems.
Experience with electronic signature software programs.
Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
Ability to take direction and work independently with little supervision.
Ability to effectively work well with others.
Effective and professional interpersonal and communication skills.
Ability to write clearly and professionally, with excellent proofing skills.
Ability to lift and carry up to 30 pounds.
Required Qualifications & Education:
Bachelor's degree preferred.

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
We are seeking a Practice Assistant to join our team.

This listing is sourced directly from Holland Knight's careers page and normalized into a canonical job model.