Hopscotch Primary Care

Office Coordinator - Part-Time (T/Th)

Chicago, IL · Part-time

Sponsorship not specified$16k-$20kDetected 72 days ago

CommunicationCollaborationOrganizational SkillsMicrosoft Office

About the role

In this role, you'll be the backbone of day-to-day office operations-ensuring everything runs smoothly while creating a welcoming, well-functioning environment for our team.
This is a part-time, on-site role based in our Chicago office on Tuesdays and Thursdays (approximately 16-20 hours per week).

Oversee daily office operations, including managing supplies, checking mail, booking conference room space, registering visitors and being available to support operational needs for the office and the team
Manage office budgets, expenses and vendor relationships (e.g. hotels, catering, etc.)
Serve as the primary point of contact for our office management partner, Industrious
Maintain office cleanliness and organization and invest in the office space and culture, with input from the team, in both the physical space as well as team events (e.g. monthly happy hour and team lunches)
Implement and maintain policies and procedures to support effective, efficient and compliant office operations for Hopscotch (e.g. office management playbook)
Assist in planning company events, service/volunteer work and team-building activities, including garnering input/feedback from the team and planning/organizing events through outreach and collaboration with vendors and external contacts
Create simple communications materials (e.g., flyers, event graphics) to promote engagement
Partner closely with IT and HR to support on-boarding of new employees and other needs for existing employees, board members and other partners (e.g. shipping packages, arranging return/shipment of computer, etc.)
Natural culture builder who takes initiative to create a welcoming, engaging environment and bring teams together through thoughtful experiences

You would be a great fit for this position if you have 3+ years of work experience, ideally in an office coordinator or similar administrative role, working closely with a team and driving execution to get things done.
Experience working in a professional setting, ideally a fast-paced or growth company environment
strong ability to prioritize effectively and get things done
Strong communication, both written and verbal, and interpersonal skills
Comfortable with technology, including Microsoft Office (Outlook, Word, PowerPoint, Teams)
Capability to adapt and be proactive in a fast-paced startup, including the ability to work independently and with autonomy to get things done
Associate's degree in business, communications or similar focus is preferred

About Hopscotch Primary Care
Today, almost 20% of Americans live in a rural community, yet only 11% of physicians practice in those same communities.
Our goal is to provide the care each of us would want for ourselves or for our family members, in the right setting, and at the right time.

This listing is sourced directly from Hopscotch Primary Care's careers page and normalized into a canonical job model.