Cityofhamilton

Cityofhamilton

Job ID #32098: Assistant II – Development Planning/Heritage & Urban Design

Hamilton, Ontario · Mid

Sponsorship not specifiedDetected 12 days ago
AccountingExcelHRCommunicationMicrosoft OfficeAccounts Payable

About the role

  • External applicants are considered only after the internal posting process has been completed.
  • Only applicants chosen for an interview will be contacted.
  • Co-ordinates administrative activities within the Sections and follows-up on outstanding issues as appropriate.

Responsibilities

  • Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy.
  • Job ID #32098: Assistant II - Development Planning/Heritage & Urban Design
  • Provides confidential administrative support.
  • Develops and maintains confidential and information filing systems.
  • Performs other duties as assigned which are directly related to the responsibilities of the position.

Requirements

  • Must have significant experience at a senior secretarial level, with excellent stenographic skills including electronic transcription.
  • Must have a high level of accuracy and speed in preparation of written communication.
  • Demonstrated experience in preparation of reports.
  • Must be proficient in Business English, modern office practices and procedures.
  • Experience in a computerized environment.
  • Working knowledge of Word, Excel, Microsoft Outlook, PowerPoint, and PeopleSoft.
  • Must relate readily to the public and outside agencies, have a pleasant manner, have initiative and the ability to carry out instructions without detailed direction.
  • Must possess initiative, good judgment and the ability to mentor junior staff.
  • Demonstrated ability to co-ordinate, assign and review work of junior staff and resolve work-related problems.
  • Must be able to work independently on complex projects and co-ordinate activities with other parts of the organization to promote smooth and efficient communications and information flow.
  • Graduate from an Office Administration Program or approved equivalent education and experience.
  • Experience in a computerized environment. Working knowledge of Word, Excel, Microsoft Outlook, PowerPoint, and PeopleSoft. Experience with eScribe preferred.
  • Working knowledge of general accounting principles, including ability to monitor accounts, maintain routine financial records, calculate, prepare and process invoices and accounts payable, would be an asset.
  • SALARY: Salary Grade 2
  • HOURS: 35 per week
  • THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE.

Nice to have

  • Experience with eScribe preferred.

Compensation

  • Salary Grade 2

Benefits

  • Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
  • Maintains records for the Director's office on attendance and vacation for Sectional staff.
  • Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Company info

  • Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees.

Equal opportunity

  • The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes.
  • Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination.
  • The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.
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This listing is sourced directly from Cityofhamilton's careers page and normalized into a canonical job model.