Upchurch

Upchurch

Project and Sales Administrator

Plano, Texas

Sponsorship not specifiedDetected 20 days ago
Agentic AICanvaInDesignSalesProcess ImprovementCommunicationPublic SpeakingOrganizational SkillsMicrosoft Office

About the role

  • Founded in 1970 and headquartered in Horn Lake, MS, Upchurch has grown through both organic expansion and strategic acquisitions, establishing a strong reputation for quality, reliability, and service excellence.
  • This is not a traditional administrative role, nor is it a software engineering position.
  • In this role, you will be the engine behind our sales and marketing collateral, playing a critical part in assembling high-quality proposal and public RFQ responses.

Responsibilities

  • Sales, Marketing, & Proposal Support
  • Lead Document Assembly: Manage the end-to-end creation of public RFQ and proposal responses, ensuring strict adherence to solicitation requirements, formatting, and deadlines.
  • Design & Layout: Apply your background in marketing design to build visually compelling, on-brand sales and marketing documents, presentations, and proposal packages.
  • Collateral Creation: Design and format marketing materials, ensuring all outputs align with the One Upchurch brand standard (colors, typography, logo usage).
  • Asset Management: Organize and maintain a library of approved marketing assets, proposal templates, and boilerplate content for easy access by the sales team.
  • AI Integration: Actively deploy and manage agentic AI tools (e.g., Manus, Claude) to automate repetitive administrative tasks, generate initial drafts of documents, and improve overall workflow speed.
  • Administrative Excellence: Support general business administration by identifying process bottlenecks and implementing tech-forward solutions to resolve them.
  • Standardization: Help establish and document best practices for utilizing AI within the marketing and administrative functions.
  • Manage the end-to-end creation of public RFQ and proposal responses, ensuring strict adherence to solicitation requirements, formatting, and deadlines.
  • Apply your background in marketing design to build visually compelling, on-brand sales and marketing documents, presentations, and proposal packages.

Requirements

  • Experience with document design and presentation software (e.g., InDesign, PowerPoint, Canva, or similar).
  • AI Proficiency: Highly proficient and comfortable working with modern AI tools (Manus, Claude, ChatGPT, Midjourney, etc.).
  • You are a problem-solver who looks for the most efficient, tech-enabled way to complete a task.
  • Excellent written and verbal communication skills, with the ability to write in a polished, professional business tone.
  • Design Skills: Strong eye for layout, typography, and visual hierarchy. Experience with document design and presentation software (e.g., InDesign, PowerPoint, Canva, or similar).
  • AI Proficiency: Highly proficient and comfortable working with modern AI tools (Manus, Claude, ChatGPT, Midjourney, etc.). You should understand how to prompt effectively and leverage AI for document creation, editing, and workflow automation.
  • Tech-Savvy: Extremely comfortable adopting new technologies quickly. You are a problem-solver who looks for the most efficient, tech-enabled way to complete a task.
  • Detail-Oriented: Exceptional organizational skills with the ability to manage complex, multi-part proposal submissions with strict deadlines.

Skills

  • Strong eye for layout, typography, and visual hierarchy.
  • Communication: Excellent written and verbal communication skills, with the ability to write in a polished, professional business tone.
  • Marketing & Brand Governance
  • Extremely comfortable adopting new technologies quickly.

Compensation

  • Competitive salary based on experience.

Benefits

  • Health, dental, and vision insurance.
  • Paid time off and holiday pay.

Company info

  • Upchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States.

Equal opportunity

  • Upchurch Companies provides equal employment opportunities to all employees and applicants.
  • We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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This listing is sourced directly from Upchurch's careers page and normalized into a canonical job model.