Team Architects
Real Estate Operations & Executive Coordinator
Alexandria, Virginia, United States
Sponsorship not specified$65k-$75kDetected 1 day ago
Contract ManagementCustomer SupportLeadershipCommunicationOrganizational SkillsMicrosoft Office
About the role
- As our Real Estate Operations & Executive Coordinator, you'll serve as the operational backbone of the organization.
- Some days you'll spend most of your time managing contracts, following up on inquiries, paperwork and communications.
- Other days you'll be visiting, helping with appointments, obtaining signatures, coordinating vendors, or solving unexpected problems that naturally arise in real estate.
Responsibilities
- Become a true business partner. This isn't a role where you'll simply check boxes or answer emails. You'll become a trusted extension of leadership, helping keep multiple businesses organized and moving forward.
- Variety every single day. You'll split your time between operations, contract management, listings, field support, and executive assistance. No two days look exactly alike.
- You'll support multiple companies across our real estate portfolio by managing contracts, coordinating listings, tracking deadlines, communicating with vendors, title companies, clients, contractors, and associations, while helping leadership stay focused on growing the business.
- This role combines real estate operations, transaction coordination, executive support, and administrative support into one dynamic position.
- Prepare, organize, and manage real estate contracts, disclosures, amendments, and supporting documentation.
- Manage listing preparation by coordinating paperwork, MLS information, documentation, timelines, and launch readiness.
- Follow up persistently on outstanding documents, approvals, signatures, HOA requirements, design review applications, and other time-sensitive items.
- Support property management operations by coordinating with tenants and property manager, vendor communication, and customer service follow up.
- Visit as needed to coordinate vendors, deliver documents, or assist with operational tasks.
- Occasionally accompany leadership to appointments or drive to meetings when business travel makes it more efficient.
Requirements
- At least one year of experience in real estate, title, mortgage, transaction coordination, property management, or leasing.
- Experience working with contracts, documentation, deadlines, and multi-step processes.
- Track contract deadlines from execution through closing while proactively ensuring all required items are completed on time.
- Communicate with homeowner associations regarding violations, approvals, applications, and required documentation.
Compensation
- $65k-$75k
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