Sarasota Point Rehabilitation Center

Executive Assistant

Sarasota, Florida · Exec

Sponsorship not specifiedDetected 35 days ago

Project ManagementResearchCommunication

About the role

Prioritize executive time by filtering requests, identifying conflicts, and ensuring the executive is prepared for key meetings and decisions.
Prepare meeting agendas, briefing materials, follow-up notes, and action item tracking.
Coordinate internal and external communications with professionalism, accuracy, and discretion.

Executive Support
Manage complex calendars, meetings, schedules, appointments, and travel arrangements.
Serve as a trusted liaison between the executive, internal teams, clients, partners, board members, vendors, and community stakeholders.
Help manage relationships by maintaining contact lists, notes, correspondence history, and follow-up schedules.
Create and maintain systems for task tracking, document management, workflow organization, and project follow-through.
Support cross-functional initiatives by coordinating timelines, gathering updates, and keeping stakeholders accountable.
Manage special projects as assigned, including research, planning, reporting, and implementation support.
Use AI tools to improve executive productivity, including drafting, summarization, research support, meeting preparation, document organization, and workflow automation.
Maintain familiarity with tools such as ChatGPT, Claude, Gemini, Microsoft Copilot, Google Workspace AI tools, Notion AI, or similar platforms.
Help evaluate and implement new tools that improve executive operations, scheduling, communication, and team productivity.

5+ years of experience as an Executive Assistant, Chief of Staff, Senior Administrative Assistant, Operations Coordinator, or similar role.
Strong proficiency with Google Workspace, Microsoft Office, calendar systems, project management tools, and communication platforms.
Ability to work independently, solve problems, and make sound decisions without constant direction.

Experience supporting a founder, entrepreneur, publisher, nonprofit executive, community leader, or high-growth organization.
Experience with board communications, event coordination, client-facing communication, or investor/stakeholder relations.
Ideal Candidate Profile
The successful candidate will be calm under pressure, highly responsive, intellectually curious, and deeply reliable.
They will have the ability to see around corners, anticipate needs, and bring order to complexity.
They should bring a high standard of excellence, a service-oriented mindset, and the confidence to take initiative.
Core Competencies
Organization and prioritization

Compensation will be commensurate with experience and qualifications.
Interested candidates should submit a resume and a brief cover letter outlining their executive support experience, organizational strengths, and experience using AI or technology tools to improve productivity.

This listing is sourced directly from Sarasota Point Rehabilitation Center's careers page and normalized into a canonical job model.