Highlightai
Operations Manager
San Francisco office
Sponsorship not specifiedDetected 12 hours ago
Machine LearningQuickBooksLogisticsRecruitingAR/VRTime ManagementOrganizational SkillsAccounts Payable
About the role
- Highlight unifies context across every person and tool on your team, seamlessly bridging information silos.
- It evolves with your organization to proactively route knowledge and reliably automate workflows.
- It's a great fit for someone who thrives on structure, enjoys variety, and wants broad exposure to how a fast-moving startup actually functions.
Responsibilities
- Talent & Recruiting Support
- Maintain accurate, up-to-date records in the applicant tracking system
- Work with hiring managers to define role requirements and build structured interview plans
- Operations Support
- Manage office facilities needs, including vendor coordination, maintenance requests, supply ordering, and workspace setup
- Support billing cycles, accounts receivable follow-up, and collections tracking
- Help create and maintain internal documentation and SOPs to keep the team aligned as it scales
- Highlight is building a shared intelligence layer for the modern workforce.
- This role blends recruiting support with overall operational coordination - you'll help build our team while also keeping the day-to-day business systems clean, accurate, and on track.
Requirements
- 3-5 years of experience in recruiting, operations, project coordination, or a related field
Nice to have
- Experience supporting technical recruiting (engineering, ML/AI, security roles)
- Familiarity with ATS platforms (Ashby, Greenhouse, Lever) or finance/HR tools (Ramp, QuickBooks, Rippling, Gusto)
Skills
- Comfortable working with numbers and financial systems (invoicing, AR, reimbursements, expense tracking)
Compensation
- Competitive salary and generous equity package
Benefits
- Competitive salary and generous equity package
- Health, dental, and vision insurance
- Flexible PTO and parental leave
- We're looking for a high agency Operations Manager who wants to build the operating system of a fast growing AI company.
Company info
- What We're Looking For
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This listing is sourced directly from Highlightai's careers page and normalized into a canonical job model.