Kingsley Management Inc
Tenant Property Administrator
Kitchener, Ontario, Canada
Sponsorship not specifiedDetected 1 day ago
BudgetingExcelCustomer SupportCommunicationProblem SolvingOrganizational SkillsMicrosoft OfficeAccounts Payable
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16Unrated
Cap-exempt (no lottery)0
Sponsors this role0
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
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About the role
- The successful candidate will be an exceptional communicator with strong organizational skills, a proactive mindset, and a passion for delivering outstanding customer service.
- Tenant & Customer Service Serve as the primary administrative point of contact for tenant inquiries, responding professionally by phone, email, and in person.
- Respond to tenant requests by providing information, resolving issues where appropriate, or escalating matters to the Property Manager.
Responsibilities
- Prepare and maintain welcome packages, move-in information, and other tenant communication materials.
- Property Administration Provide day-to-day administrative support to the Property Management team.
- Maintain accurate tenant, lease, and vendor information within Yardi and other company systems.
- Maintain current tenant and vendor contact information and records.
- Financial & Reporting Support Assist with coding invoices and supporting the Accounts Payable process.
- Support the preparation of monthly property management reports and other operational reporting.
- Assist with budgeting activities and maintain administrative documentation to support financial reporting.
- Maintain insurance certificates for tenants, contractors, and vendors, ensuring documentation remains current.
- Coordinate administrative support related to vendor agreements and service providers.
- Office Administration Maintain organized electronic and physical filing systems.
Requirements
- Prepare tenant charge-back invoices as required.
- 2-4 years of experience in property administration, office administration, or a related administrative role.
- Proficiency with Microsoft Office (Word, Excel, Outlook).
- Experience with Yardi or another property management software is considered an asset.
Compensation
- Prepare approved rental advice notices for new leases, renewals, and annual rent adjustments.
Company info
- If you require accommodations at any stage of the recruitment process, please notify us in advance at hr@kingsleyca.com AI Usage As part of our hiring process, we use AI-powered tools to assist in screening resumes.
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