Art and Wellness Enterprises (AWE)

Art and Wellness Enterprises (AWE)

Executive Assistant to the Executive Vice Dean

Bentonville, AR · Contract

Sponsorship not specifiedDetected 27 days ago
Project ManagementSalesforceExcelHRISLeadershipCommunicationCollaborationProblem SolvingPublic SpeakingAdaptabilityMicrosoft OfficeSharePoint

About the role

  • Walton School of Medicine (AWSOM) is a nonprofit, four-year MD program that will enhance traditional medical education with the arts, humanities, and whole health principles.
  • The school's state-of-the-art medical education facility is located in Bentonville, Arkansas on the Crystal Bridges campus, home to Crystal Bridges Museum of American Art and Heartland Whole Health Institute.
  • The school has been granted preliminary accreditation status by the Liaison Committee on Medical Education.

Responsibilities

  • Provide high-level administrative support by managing informational, administrative, and organizational matters, including researching, compiling, and organizing information.
  • Provide operational support to the Executive Vice Dean (and division) including management of calendars, arranging travel, and coordinating communication correspondence.
  • Monitor and maintain electronic filing systems for the Executive Vice Dean, including SharePoint.
  • Document commitments made by the Executive Vice Dean or designated staff during meetings and ensure appropriate communication and administrative follow-up.
  • Manage internal and external correspondence.
  • Provide support, such as writing and editing emails, and preparing communications and presentations on the division's behalf.
  • Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination in support of finance and administration.
  • Identify opportunities to improve administrative workflows and communicate recommendations to leadership to support efficient service delivery.
  • Collaborate, and engage with faculty and staff of the School of Medicine to ensure consistency and efficiency with respect to the activities and all processes and procedures of the school.

Requirements

  • Visual acuity to review written materials is required for this job.

Compensation

  • FLSA Classification: Exempt (Salary)

Company info

  • Founded in 2021, Alice L.
  • The school's culture embraces self-care to empower students to care for their own well-being as well as their patients'.
  • About The Position
  • The Executive Assistant to the Executive Vice Dean is a key position that provides executive, administrative and operational support to senior leadership.
  • This position supports the needs of the Executive Vice Dean and contributes to its effective functioning in support of the organizational priorities and strategic initiatives.
  • This role supports communications, scheduling, travel, and protocols related to the Office of the Executive Vice Dean.
  • The position involves complex duties requiring significant discretion in handling highly confidential information and sensitive matters, as well as the ability to proactively balance multiple priorities in a fast-paced environment.
  • The Executive Assistant demonstrates a proactive and solutions-oriented approach to problem solving, works independently with minimal direction, and functions as a high performing‑ member of the team.
  • This position plays a key role in supporting leadership priorities, coordinating complex activities, and ensuring administrative and project workflows run efficiently.
  • Success in this role requires strong organizational judgment, adaptability, and the ability to operate effectively in a dynamic organizational environment while supporting evolving priorities and maintaining high-quality executive and administrative support.
  • Essential Duties and Responsibilities
  • Administration / Operations
  • Participate and take notes in internal meetings and/or phone calls, tracking follow up items.
  • Assess and prioritize the urgency and importance of situations and take appropriate action.
  • Anticipate the executive leadership team's operational needs and respond adeptly to rapidly changing priorities.
  • Track, monitor and follow-up on projects and action items that stem from the Executive Vice Dean and work closely with members of the leadership team to receive regular updates on outstanding items.
  • Assist with preparation and administration of project budgets and reporting activities, tracking departmental expenses and preparation of business expense reports for the Executive Vice Dean's Office.
  • Liaise, and align support to and with the dean's office.

Equal opportunity

  • Walton School of Medicine is an equal opportunity employer.
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