Gilead Sciences
Administrative Coordinator
United States - California - Foster City
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odds of building a lasting career here
Sponsors, but it's cap-subject — you still face the weighted lottery (~45% per draw at Level III). Good if you win; have a cap-exempt backup on your list.
Lottery odds assume a STEM candidate.
Personalize to your clock →H-1B wage level
the lottery is wage-weighted — each level is one more entry
$3,294 more — $112,944 — moves this role to Level III and 3 lottery entries. That figure is inside the range the employer already advertised.
Based on the DOL prevailing wage for this occupation and worksite, a base salary of $112,944 would place this position at wage Level III. That figure is within the posted range, and I'd like to target it. This role classifies under "Administrative Services Managers" for prevailing-wage purposes.
DOL prevailing wage, 2026-27 wage year · Administrative Services Managers (11-3012) · Bakersfield-Delano, CA. Wage level is derived by USCIS from the offered wage, occupation and worksite; the occupation shown is inferred from the job title.
Employer immigration record
from this employer's Department of Labor filings
Green-card follow-through: 71%
Files H-1B transfers
Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.
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About the role
- The Administrative Coordinator role provides essential administrative and logistical activities that allow teams to reach their full potential.
- This role will serve two important business functions within Clinical Data Science Organization: C linical Data Engineering & Analytics (CDEA), and AI Research Center (ARC).
- prioritize meetings and resolve scheduling conflicts across time zones
Responsibilities
- Calendar & Scheduling: Manage complex calendars across internal and external stakeholders
- Support travel planning, expense reporting, and vendor coordination; manage logistics for team events and cross-functional engagements
- Document & Process Support:
- Calendar & Scheduling: Manage complex calendars across internal and external stakeholders; prioritize meetings and resolve scheduling conflicts across time zones
- Operations & Logistics: Support travel planning, expense reporting, and vendor coordination; manage logistics for team events and cross-functional engagements
- Document & Process Support: Prepare and format presentations, reports, and communications; maintain organization of files, trackers, distribution lists, and team resources
- Manage complex calendars across internal and external stakeholders; prioritize meetings and resolve scheduling conflicts across time zones
- Prepare and format presentations, reports, and communications; maintain organization of files, trackers, distribution lists, and team resources
- Join Gilead and help create possible, together.
Requirements
- Experience coordinating complex scheduling and travel logistics across multiple time zones and stakeholder groups.
- High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, SharePoint, Teams) and collaboration tools such as Teams, SharePoint, and Zoom.
- support broader administrative and operational needs as required
Nice to have
- Strong organizational and time management skills
- High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, SharePoint, Teams)
- Demonstrates strong judgment in appropriately dealing with sensitive and confidential information
- Strong communication and stakeholder management skills
- Demonstrated ability to learn and adapt quickly to new systems, processes and organizational priorities.
- These considerations mean actual compensation will vary.
- For jobs in the United States:
- For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
Compensation
- $109,650.00 - $141,900.00.
- Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location.
- These considerations mean actual compensation will vary.
- This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.
Benefits
- include company-sponsored medical, dental, vision, and life insurance plans*.
- Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
- We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
Company info
- At Gilead, we're creating a healthier world for all people.
- Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.
- As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations.
This listing is sourced directly from Gilead Sciences's careers page and normalized into a canonical job model.