Umusic

Administrative Assistant, Commerce

New York, New York · Junior

Sponsorship not specified$41k-$45kDetected 20 days ago

LogisticsCommunicationCollaborationPublic SpeakingOrganizational SkillsMicrosoft Office

About the role

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
For more information, please click on the following links.

Provide day-to-day administrative support to the Commerce team, assisting with organization, logistics, and team coordination.
Manage and maintain complex and fluctuating calendars, including scheduling internal meetings, cross-department touchbases, and partner calls across multiple time zones.
Maintain organized status reports, partner grids, and internal trackers.
We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries.
We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
Help coordinate partner-facing events, showcases, presentations, and internal team gatherings.
Build and maintain sales reports, weekly internal trackers, and performance summaries for both streaming and physical partners.
Design and assemble visual marketing decks, partner presentations, and internal briefing documents.
Assist with communications between internal teams (Marketing, Commercial Strategy, Production, Finance, Label Partners, etc.) and external streaming/retail partners.
Organize incoming meeting requests, prioritize based on urgency, and help manage team workflows.

The ideal candidate brings strong organizational skills, excellent communication, and the ability to handle sensitive information with professionalism, discretion, and sound judgment.

1+ year of relevant experience in an administrative or coordination role, preferably in entertainment, media, or a fast-paced corporate environment.
Bachelor's degree in Music, Business, Marketing, Communications, or related field (or equivalent experience).
Experience booking travel and processing expense reports.
Prior experience at a music label, distributor, agency, or PR firm is a plus but not required.
Strong written and verbal communication skills with the ability to interact professionally at all levels.
High attention to detail and exceptional organizational skills.
Proficiency in Microsoft Office and Google Workspace
A passion for music, commerce, digital platforms, and understanding consumer behavior in both streaming and physical retail environments.

Comprehensive medical, dental, and vision coverage
Including 100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
10 Company Holidays (including Juneteenth and Wellbeing Day)
Generous paid parental leave for every type of parent

We are UMG, the Universal Music Group.
We are the world's leading music company.
In everything we do, we are committed to artistry, innovation and entrepreneurship.

Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.

This listing is sourced directly from Umusic's careers page and normalized into a canonical job model.