Harvard University

Executive Assistant

Cambridge, MA, United States

No sponsorshipDetected 5 days ago

ExcelLogisticsLeadershipCommunicationCollaborationPublic SpeakingMicrosoft OfficeSharePointAccounts Payable

About the role

The Executive Assistant is a unique role at Harvard FCU.
In this role you will be championing company culture, managing schedules, assisting with correspondences and presentations, planning events, and acting as the point of contact for the CEO, Senior Team, and Board of Directors.
Serve as primary point of contact and gatekeeper for the President & CEO, managing calendars, priorities and daily workflow.

Executive & Senior Team Support
Plan, schedule, and manage calendars for all senior team leaders, including scheduling meetings, resolving conflicts, and ensuring appropriate prioritization.
Draft, proofread, and edit correspondence, presentations, and other documents on behalf of the President & CEO and senior leadership.
Board of Directors & Committee Support
Plan and manage all aspects of Board of Directors meetings, including collection and preparation of materials, loading all documents onto the board portal, and preparation of accurate, timely minutes.
Prepare, maintain, and distribute all Board and Committee minutes, ensuring appropriate approvals and secure recordkeeping.
Coordinate internal meetings, retreats, and staff events that help support and reinforce Harvard FCU's culture and values.
Support for families and caregivers

Ability to move meeting materials, packages, and event supplies weighing up to 20 pounds.

The following qualifications are strongly preferred.
Bachelor's degree preferred.
Demonstrated experience managing complex calendars and scheduling across multiple stakeholders.
Demonstrated experience preparing meeting materials and taking/distributing minutes.
Proven ability to handle confidential information with discretion.
Experience supporting C-suite executives, a Board of Directors, or senior leaders.
Prior experience working at a cooperative, financial institution, or in higher education.
Experience serving as a Board liaison, including preparing board books/packets and working with board portal.
Demonstrated experience planning and managing projects and events.
Exceptional communication skills, including drafting and editing emails, memos, and presentations on behalf of senior leaders.
High level of professionalism, sound judgment, and discretion when handling sensitive and confidential information.

In coordination with the Marketing team, plan and organize the annual meeting and election, as well as the annual employee meeting.

Our benefits include, but are not limited to:
Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Reconcile and submit monthly credit card invoices to Accounts Payable, ensuring all expenses have proper receipts and comply with company policy.
We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.

Information: Harvard University is unable to provide visa sponsorship for this position.
Certain visa types and funding sources may limit work location.
Individuals must meet work location sponsorship requirements prior to employment.

This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.