Yale University
Acquisitions Assistant
New Haven, Connecticut, 06511 · Principal · Contract
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About the role
- Working at Yale means contributing to a better tomorrow.
- Investigates and resolves a wide range of problems related to all formats of continuations, purchase order creation, payment, claiming, renewal, cancellation, and payment.
- Serves as a point of contact with vendors and selectors for the resolution of problems and communication of serial vendor practices.
Responsibilities
- The work calls for a highly skilled person with excellent communication and problem-solving skills, and the ability to multi-task and manage multiple projects on a daily basis.
- Creates invoices in the library management system (Alma) and loads vendor-supplied electronic invoice files.
- Coordinates and maintains follow-up files to review pending continuation issues such as unreceived subscription invoices and unanswered vendor inquiries.
- Performs scanning tasks, including document scanning, upload, and data entry.
- Supports a full range of acquisition processes, including Purchase Order creation and online claiming of missing material.
- When titles change, split or combine, brings in new records or creates provisional records.
- Creates holdings for new records.
- Supports access to electronic content through access checks, invoice reconciliation, and claiming.
- Demonstrated ability to create and update spreadsheets and to work with data efficiently.
- Ability to manage multiple tasks and demonstrated strong organizational skills to include overseeing follow-up functions.
Requirements
- Required Skills and Abilities 1.
Compensation
- Assists with annual serial renewal process.
This listing is sourced directly from Yale University's careers page and normalized into a canonical job model.